Hybrid Office Assistant: Culture & Operations Coordinator

JB; Boston (MA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

401k match

Stock options

PTO

Volunteer program

JB&B University training

Job summary

Jaros, Baum & Bolles in Boston, MA is seeking an Office Assistant to support daily office operations, greet visitors, handle calls, data entry, and general administration five days a week on site.

You will coordinate facilities, manage calendars, assist onboarding, support events and internal communications, and help maintain the CRM and JBBU platform, contributing to JB&B's collaborative culture.

Qualifications

• Strong self-starter with the ability to work independently and proactively.
• Ability to collaborate in a team environment while also working independently with minimal supervision.
• Excellent communication skills with a professional demeanor, capable of interacting with all levels of the organization and clients.
• Ability to exercise good judgment when handling confidential information.
• Strong attention to detail and organizational skills.
• Experience with event planning.

Responsibilities

• Manage daily operations of the Boston office as primary point of contact.
• Establish and maintain relationships with vendors, building management, and service providers.
• Coordinate office maintenance, repairs, furniture servicing, workspace improvements, and facility enhancements.
• Monitor office supply inventory and reorder; draft budget proposals for next year.
• Serve as receptionist and answer/direct calls.
• Oversee calendar, meetings, and workstation moves with the Associate and Senior Office Manager.
• Plan and coordinate office initiatives and employee engagement activities.
• Coordinate office events, celebrations, volunteer activities, and networking opportunities.
• Collaborate with Marketing and HR on event communications and outreach.
• Support employee resource groups, community initiatives, and recruiting efforts.
• Drive participation in company-wide activities to enhance employee experience.
• Coordinate logistics for internal events and catered lunches; assist with evenings events as needed.
• Lead planning of the Annual Client Ski Trip and track outcomes.
• Assist one executive with calendar management, expenses, and timesheets.
• Maintain confidentiality and discretion in all matters.
• Support onboarding, new hires, and internship programs.
• Oversee and maintain the Boston Office’s CRM system.
• Administer JBBU platform; manage learning materials and rewards purchasing.
• Ensure safety and security procedures and policies.
• Serve as Emergency Action Plan Coordinator for the Boston office.
• Coordinate emergency response planning and training.

Skills

Administrative support

Communication skills

On-site work

Microsoft Office

Event planning

Confidentiality

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Airtable

Canva

Camtasia

Docebo

Job description

Jaros, Baum & Bolles in Boston, MA is seeking an Office Assistant to support daily office operations, greet visitors, handle calls, data entry, and general administration five days a week on site.

You will coordinate facilities, manage calendars, assist onboarding, support events and internal communications, and help maintain the CRM and JBBU platform, contributing to JB&B's collaborative culture.