Front Desk & Office Operations Coordinator

Air Distribution Limited; Plano (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Air Distribution Limited is seeking an organized front desk administrator to join our Plano, TX team. This onsite role supports daily operations, greets visitors, manages sign-in, handles calls, and coordinates logistics for meetings and trainings.

The role requires 3+ years of experience, an associate degree in business administration or related field, and proficiency with MS Office. The candidate will work with finance and facilities to ensure smooth operations and timely processing of

Qualifications

• Associate’s degree in Business Administration or related field.
• 3+ years of related experience and/or training.
• Proficiency in Microsoft Excel, Word and PowerPoint.
• Professional, courteous demeanor with a customer-focused approach.
• Familiarity with SAP is a plus.

Responsibilities

• Oversee front office operations so the area is presentable and efficient.
• Greet visitors, manage sign-in, and coordinate arrival of guests.
• Answer calls promptly and route them professionally; check voicemails daily.
• Arrange logistics for internal teams and visitors (lunches, beverages) in conference rooms.
• Process orders and invoices; enter data in the system and ensure accuracy.
• Coordinate with finance to process bills and vendor payments.
• Serve as primary contact for building maintenance and coordinate vendor repairs.
• Manage mail and packages, notify recipients, and handle outbound shipments.
• Assist managers with various projects to support daily operations.

Skills

Customer service

Interpersonal skills

Communication skills

Microsoft Excel

Microsoft Word

PowerPoint

Typing

Multitasking

Attention to detail

Education

Associate’s degree in Business Administration or related field

Tools

SAP

Flowis Tickets system

Job description

Air Distribution Limited is seeking an organized front desk administrator to join our Plano, TX team. This onsite role supports daily operations, greets visitors, manages sign-in, handles calls, and coordinates logistics for meetings and trainings.

The role requires 3+ years of experience, an associate degree in business administration or related field, and proficiency with MS Office. The candidate will work with finance and facilities to ensure smooth operations and timely processing of