Dynamic Event Program Coordinator & Sales Liaison

Blueprint Studios; Brisbane (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Pet Insurance

Company-paid life insurance

Short & Long-term Disability Insurance

Accidental and Critical Illness保险

401k Plan

Employee Assistance Program (EAP)

Employee Discounts

Job summary

Blueprint Studios is seeking a Program Coordinator I in Brisbane, CA to provide direct administrative support to Account Managers and Directors. You will act as liaison between Sales and multiple departments, manage schedules, contracts, and vendor coordination for events.

The role requires strong organizational skills, MS Office proficiency, and prior administrative coordination experience. This is a full-time position with benefits and room for growth in a dynamic events team.

Qualifications

• GED or High School Diploma required.
• AA or BS Degree highly preferred.
• MS Office Suite proficiency required.

Responsibilities

• Serves as the administrative liaison between operations and sales.
• Acts as the client contact as instructed.
• Coordinates and schedules the calendar of their assigned sales representatives.
• Possesses comprehensive knowledge of company inventory and pricing.
• Maintains proficiency in the company rental software and client database management system.
• Coordinates and communicates with the Showroom Coordinator to schedule client showrooms.
• Works with all Operational Departments to ensure event success.
• Creates, revises and distributes client contracts externally and internally.
• Coordinates sub-rentals with approved vendors.
• Resolves inventory conflicts and reviews quality control discrepancies.
• Manages client invoicing and payments per company policies.
• Maintains post-event follow-up including Thank You cards and gifts.

Skills

Organizational skills

Written and verbal communication

Multitasking

Administrative coordination

Education

GED or High School Diploma

AA or BS Degree preferred

Tools

MS Office Suite

Job description

Blueprint Studios is seeking a Program Coordinator I in Brisbane, CA to provide direct administrative support to Account Managers and Directors. You will act as liaison between Sales and multiple departments, manage schedules, contracts, and vendor coordination for events.

The role requires strong organizational skills, MS Office proficiency, and prior administrative coordination experience. This is a full-time position with benefits and room for growth in a dynamic events team.