Culture-Driven Office & Events Coordinator

Mooring Commercial Disaster Restoration; Fort Worth (TX); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k)

Paid time off

Company parties

Competitive salary

Opportunity for advancement

Job summary

Mooring USA is seeking an Office Administrative Coordinator to serve as the cultural heartbeat and operational backbone of the organization. You will be the first contact for visitors and callers, championing a tone of professionalism and warmth across all interactions.

The role leads internal events, manages front-office operations, and supports leadership with executive tasks while coordinating cross-departmental activities to keep Mooring USA running efficiently and collaboratively.

Qualifications

• 5 years minimum office administration experience in a fast-paced, high-accountability environment.
• Demonstrated ability to plan and execute internal events, team functions, and company culture initiatives.
• Experience within the construction and restoration industry preferred.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and AI/productivity tools.
• Valid driver’s license and clean driving record.

Responsibilities

• Champion the Mooring USA culture, mission, and core values across every interaction; act as an ambassador of who we are.
• Manage front desk reception duties, including greeting visitors and directing inquiries.
• Answer, screen, and route incoming calls and communications to the appropriate departments.
• Monitor and manage mail, deliveries, and other incoming correspondence.
• Lead planning and execution of all internal company events and culture-building activities.
• Coordinate logistics for company-wide meetings, training sessions, and leadership gatherings.
• Manage office supplies, equipment, and vendor relationships to ensure smooth operations.
• Support onboarding experiences that reflect company culture and welcome new team members.
• Provide administrative support to the President and CFO, including scheduling and correspondence.
• Support special projects and strategic initiatives as directed by leadership.

Skills

Event planning

Organizational skills

Communication

Team collaboration

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

Mooring USA is seeking an Office Administrative Coordinator to serve as the cultural heartbeat and operational backbone of the organization. You will be the first contact for visitors and callers, championing a tone of professionalism and warmth across all interactions.

The role leads internal events, manages front-office operations, and supports leadership with executive tasks while coordinating cross-departmental activities to keep Mooring USA running efficiently and collaboratively.