Office Coordinator with Light Bookkeeping

PeopleSharp; Richmond (VA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement plan

On-site gym

Sauna

Gaming room

Job summary

Bastionpoint Technology, Richmond, VA, seeks an Office Coordinator to keep the office running smoothly, manage inventory, and support accounting processes. This on-site role requires meticulous organization and confidentiality in handling financial data.

Ideal candidate has 2+ years in office ops, strong communication skills, and familiarity with HaloPSA or QuickBooks. Join a fast-paced team with growth opportunities in a supportive environment.

Qualifications

• 2+ years in office administration or related role.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Experience with HaloPSA or QuickBooks preferred.

Responsibilities

• Ensure kitchens, break rooms, conference rooms, and restrooms remain clean, organized, and stocked.
• Assist with incoming and outgoing mail and package distribution.
• Support company meetings and events as needed.
• Maintain accurate inventory records within our CRM and related business systems.
• Receive, inspect, and process incoming shipments.
• Organize and maintain stockroom inventory in a clean, secure, and efficient manner.
• Process inventory transfers, returns, and adjustments.
• Place stock orders with approved distributors and vendors.
• Enter vendor invoices, charges, and expenses accurately and in a timely manner.
• Assist with accounts payable processing.
• Reconcile vendor statements, credit card charges, and other assigned accounts.
• Assist with month-end administrative and accounting activities.
• Work with sensitive employee records, payroll information, financial data, vendor pricing, and proprietary company information.

Skills

Office administration

Inventory management

Purchasing

Accounting support

Verbal communication

Written communication

Time management

Attention to detail

Independent work

Discretion/confidentiality

IT aptitude

Education

College degree in Business, Accounting, Office Administration

Tools

HaloPSA

QuickBooks

CRM systems

Microsoft Office

Job description

Bastionpoint Technology is a rapidly growing Managed Service Provider (MSP) delivering modern IT solutions to businesses throughout the Richmond, VA area. We pride ourselves on a collaborative, fast-paced, and supportive environment where team members are encouraged to grow professionally and build long-term careers in IT.

We're looking for an Office Coordinator to be the person who makes sure our office runs well, our inventory and purchasing are accurate, and our accounting and administrative processes are handled with care. This is an on-site role based in Richmond, VA.

What You'll Get

• Annual salary of $50-55,000
• Health insurance, PTO, and retirement plan
• Access to an on-site gym, sauna, and gaming room
• Friendly, people-focused leadership and strong technical mentorship
• A fast-paced environment with real opportunities for career growth and advancement

What You'll Do

• Ensure kitchens, break rooms, conference rooms, and restrooms remain clean, organized, and appropriately stocked.
• Assist with incoming and outgoing mail and package distribution.
• Support company meetings and events as needed.
• Maintain accurate inventory records within our CRM and related business systems.
• Receive, inspect, and process incoming shipments.
• Organize and maintain stockroom inventory in a clean, secure, and efficient manner.
• Process inventory transfers, returns, and adjustments.
• Place stock orders with approved distributors and vendors.
• Enter vendor invoices, charges, and expenses accurately and in a timely manner.
• Assist with accounts payable processing.
• Reconcile vendor statements, credit card charges, and other assigned accounts.
• Assist with month-end administrative and accounting activities.
• Work with sensitive employee records, payroll information, financial data, vendor pricing, and proprietary company information.

What You Bring

• 2+ years in office administration, inventory management, purchasing, accounting support, or a related operations role.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Ability to work independently with minimal supervision.
• Demonstrated integrity, discretion, and sound judgment.
• Ability to handle sensitive and confidential information appropriately.
• College degree in Business, Accounting, Office Administration, or a related field, as well as IT industry experience preferred.
• Experience with HaloPSA or another professional services automation platform, and QuickBooks or similar accounting software preferred.