Bookkeeping / Office Coordinator

Mechollage, Inc.; Newport News (VA); On-site; USD 54,000 - 64,000; Full time

Job summary

Mechollage, Inc. in Newport News, VA, is seeking a detail-oriented Bookkeeping / Office Coordinator. This full-time role handles bookkeeping, billing, payroll support, and broad office coordination to keep finances and operations organized.

The candidate will manage invoices, payments, accounts, payroll records, and documentation, while collaborating with leadership and the field team to maintain schedules and accurate records.

Qualifications

• QuickBooks proficiency is required.
• Experience in bookkeeping, office administration, accounting support, or business operations.
• Strong attention to detail and accuracy with numbers.
• Excellent organization and follow-through.
• Able to handle multiple priorities and deadlines.

Responsibilities

• Handle day-to-day bookkeeping, including accounts payable and accounts receivable.
• Prepare customer invoices, process payments, and assist with reconciliations.
• Manage billing for service calls, installations, and time-and-material work.
• Assist with payroll preparation, timekeeping, and maintaining payroll records.
• Keep job costing, billing information, and operational records accurate and organized.
• Assist with customer account setup, financing documentation, and collections follow-up.
• Coordinate administrative steps for new employee onboarding.
• Maintain personnel paperwork, digital records, and office files.
• Support general office administration and correspondence.
• Track company vehicle information, including maintenance, inspections, registrations, and related records.
• Help leadership stay organized with administrative and operational needs.
• Identify opportunities to improve processes and make daily office workflows more efficient.

Skills

Attention to detail

Organization

Multitasking

Professional communication

Independent work

Education

High school diploma or GED

Tools

QuickBooks

MS Office

Job description

Bookkeeping / Office Coordinator

$26–$31/Hour | Full-Time | Newport News, VA

Keep the Numbers Right. Keep the Office Moving.

Mechollage is a veteran-owned, locally owned HVAC and Electrical services company that has been serving the Virginia Beach area since 2009. We're growing and looking for a reliable, detail-oriented Bookkeeping / Office Coordinator to help keep our financial and administrative operations organized.

This is a hands-on position with a lot of variety. You'll work across bookkeeping, billing, payroll support, office administration, employee paperwork, and operational coordination. We're looking for someone who can take ownership of their responsibilities, stay ahead of deadlines, and become a dependable resource for both leadership and the field team.

What You'll Be Responsible For

• Handle day-to-day bookkeeping, including accounts payable and accounts receivable
• Prepare customer invoices, process payments, and assist with reconciliations
• Manage billing for service calls, installations, and time-and-material work
• Assist with payroll preparation, timekeeping, and maintaining payroll records
• Keep job costing, billing information, and operational records accurate and organized
• Assist with customer account setup, financing documentation, and collections follow-up
• Coordinate administrative steps for new employee onboarding
• Maintain personnel paperwork, digital records, and office files
• Support general office administration and correspondence
• Track company vehicle information, including maintenance, inspections, registrations, and related records
• Help leadership stay organized with administrative and operational needs
• Identify opportunities to improve processes and make daily office workflows more efficient

What We're Looking For

• QuickBooks proficiency is required
• Previous experience in bookkeeping, office administration, accounting support, or business operations
• Strong attention to detail and accuracy with numbers
• Excellent organization and follow-through
• Comfortable handling multiple priorities and deadlines
• Strong computer skills and ability to learn new systems
• Professional communication skills
• Able to work independently and use good judgment
• High school diploma or GED required; additional education or relevant experience is a plus

Why Mechollage?

• Stable work with an established, growing local company
• Veteran-owned and locally operated
• Varied responsibilities-you won't be doing the same task all day
• Opportunity to have a direct impact on how the business operates
• Work closely with leadership and support the team behind the field operations
• A role where organization, initiative, and accountability are genuinely valued

The Person We're Looking For

The right person doesn't need to be told what needs to be done every step of the way. You notice when something is missing, follow up when something needs attention, and take pride in keeping things accurate and organized.

If you have solid bookkeeping skills, strong QuickBooks experience, and the organizational ability to keep a busy service company running smoothly behind the scenes, we'd like to hear from you.