Administrative Assistant - Mobility

Automotivemastermind; Michigan; Hybrid; USD 44,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

Retirement matching

Benefits summary

Job summary

Mobility Global is seeking an Administrative Assistant to support executives and leaders, manage calendars, coordinate travel, prepare expense reports, and handle confidential information with discretion. The role blends office operations with cross-team collaboration in a hybrid environment.

You will need 2+ years of related experience, strong communication, superb organizational skills, and proficiency with Microsoft Office and travel systems like Concur.

Qualifications

• 2+ years of related experience including support of executive staff.
• Excellent teamwork and the ability to anticipate issues and plan for success.
• Excellent oral and written communication skills.

Responsibilities

• Provide administrative support to executives and leaders.
• Collaborate with Executive Assistants and teams.
• Manage calendars, coordinate travel, prepare expense reports.
• Handle confidential information with care.
• Develop understanding of business priorities and workflows.
• Multitask effectively and deliver results.

Skills

Executive support

Calendar management

Travel coordination

MS Office Suite

Concur travel system

Job description

Administrative Assistant

Why Mobility Global? At Mobility Global, our mission is to provide the trusted information that helps billions of people build, sell, and own vehicles with confidence. As we shape the next generation of automotive intelligence through innovation, AI, and industry-leading data, we're creating new opportunities for our customers, our business, and our people. Join a team singularly focused on transforming the automotive industry. S&P Global Mobility is Mobility Global - the company behind CARFAX, automotiveMastermind, Market Scan, and Polk Automotive Solutions. Our strength comes from our people, and here, the progress you make helps the entire automotive ecosystem move faster and with greater confidence.

• -10X Virginia Business Best Places to Work
• -9X Washingtonian Great Places to Work
• -10X Washington Post Top Workplace
• -3X St. Louis Post-Dispatch Best Places to Work

The anticipated annual base salary range for this position is $44,118 to $69,785.

This is a hybrid role with 3 to 4 days per week in-office subject to change based on evolving business needs.

This position is open to applicants who are currently authorized to work in the United States and will not require employer sponsorship now or in the future.

What You'll Do

• Provide administrative support to executives and leaders.
• Collaborate effectively with fellow Executive Assistants.
• Manage calendars, coordinate travel, organize meetings, prepare expense reports.
• Handle and maintain confidential and time sensitive material with care.
• Develop a strong understanding of business priorities, workflows, and expectations.
• Ability to multitask and prioritize effectively to deliver results.
• Provide support to other team members when needed.
• Bring creativity, flexibility, and initiative to problem-solving and daily work.
• Demonstrate strong technical proficiency and comfort with new tools.

Office Support Expectations

• Support day-to-day office operations and help maintain a professional, well-organized, and welcoming environment.
• Assist with coordinating office maintenance, repairs, and vendor interactions (facilities, supplies, equipment, security, etc.).
• Help manage office supply inventory, placing orders, and keeping shared spaces and storage areas organized.
• Assist with onsite meetings, events, and employee engagement activities as needed.
• Welcome and support visitors to ensure a smooth and positive experience.
• Contribute ideas to improve office processes and overall workplace experience.

What We're Looking For

• 2+ years of related experience including support of executive staff.
• Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
• Excellent oral and written communication skills
• Strong customer service skills
• Experience working in corporate setting preferred.
• Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience with Concur or alternate travel and expense systems preferred.
• Experience with organizing meetings, managing multiple calendars preferred.
• Related computer software and electronic communications tools.
• Ability to multi-task and work with tact and diplomacy in a complex, dynamic, ever-changing environment
• Ability to work across teams and with a variety of projects and constituencies.
• Must be detail oriented and an excellent time manager.
• Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner with minimal supervision.

What's In It for You

• Competitive compensation package, including base salary and incentive opportunities where applicable.
• Comprehensive health and wellness benefits for employees and eligible dependents.
• Retirement savings programs, including company matching contributions where available.
• For more information on benefits, please check out our benefits-summary .

Equal Opportunity Employer Mobility Global is proud to be an Equal Opportunity Employer.

We value diverse perspectives and are committed to fostering an inclusive workplace where everyone is respected, supported, and empowered to succeed.

We provide reasonable accommodations throughout the hiring process and employment for qualified individuals with disabilities.

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!