Office Coordinator - Smooth Operations & Customer Care

Service Corporation International; Tempe (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Generous compensation package

Competitive health and wellness plans

401(k) with company match

Paid Time Off

Job-related training, tuition reimburs

Job summary

Neptune Society in Tempe, AZ is seeking an Office Coordinator to support multiple teams with various administrative tasks and keep office operations running smoothly daily. The role emphasizes strong organization, customer service, and accurate processing of contracts and payments.

Notary license is a plus, but not required. This full-time position offers a pathway for growth within a company that values work-life balance.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Time management and organizational skills
• Ability to work independently or with a team
• Clear written and spoken communication
• Capable of setting and meeting priorities and deadlines
• General clerical tasks, accounts payable, data entry
• Notary license preferred but not required
• High school diploma or equivalent
• 3–5 years of administrative or related experience

Responsibilities

• Support the sales team by processing and validating contractual agreements to ensure accuracy
• Provide exceptional customer service support by handling customer inquiries, questions, and updates
• Greet and assist visitors as they arrive at the office
• Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
• Produce and maintain same day checks, trust claims, and the reconciliation of bank records
• Operate office equipment such as photocopiers, printers, fax machines, etc.
• Input statistical information into a CRM system and other databases
• Use of SOX compliance software to reconcile daily, weekly, and monthly reports

Skills

Microsoft Office Proficiency

Time management

Communication skills

Independent or team player

Notary license preferred

Education

High school diploma or equivalent

Tools

SOX compliance software

Job description

Neptune Society in Tempe, AZ is seeking an Office Coordinator to support multiple teams with various administrative tasks and keep office operations running smoothly daily. The role emphasizes strong organization, customer service, and accurate processing of contracts and payments.

Notary license is a plus, but not required. This full-time position offers a pathway for growth within a company that values work-life balance.