Office Coordinator

Service Corporation International; Tempe (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Generous compensation package

Competitive health and wellness plans

401(k) with company match

Paid Time Off

Job-related training, tuition reimburs

Job summary

Neptune Society in Tempe, AZ is seeking an Office Coordinator to support multiple teams with various administrative tasks and keep office operations running smoothly daily. The role emphasizes strong organization, customer service, and accurate processing of contracts and payments.

Notary license is a plus, but not required. This full-time position offers a pathway for growth within a company that values work-life balance.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Time management and organizational skills
• Ability to work independently or with a team
• Clear written and spoken communication
• Capable of setting and meeting priorities and deadlines
• General clerical tasks, accounts payable, data entry
• Notary license preferred but not required
• High school diploma or equivalent
• 3–5 years of administrative or related experience

Responsibilities

• Support the sales team by processing and validating contractual agreements to ensure accuracy
• Provide exceptional customer service support by handling customer inquiries, questions, and updates
• Greet and assist visitors as they arrive at the office
• Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
• Produce and maintain same day checks, trust claims, and the reconciliation of bank records
• Operate office equipment such as photocopiers, printers, fax machines, etc.
• Input statistical information into a CRM system and other databases
• Use of SOX compliance software to reconcile daily, weekly, and monthly reports

Skills

Microsoft Office Proficiency

Time management

Communication skills

Independent or team player

Notary license preferred

Education

High school diploma or equivalent

Tools

SOX compliance software

Job description

Our associates celebrate lives. We celebrate our associates.

Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!

Neptune Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. We provide our team members a Work/Life Balance unique for our industry.

We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.

Why work for Neptune Society ? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:

• A generous compensation package

• Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)

• 401(k) with company match

• Paid Time Off (Vacation, Sick, Holiday and Personal time)

• Job-related training, tuition reimbursement, and career path development

• Company discounts, and more

Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:

• Support the sales team by processing and validating contractual agreements to ensure accuracy

• Provide exceptional customer service support by handling customer inquiries, questions, and updates

• Greet and assist visitors as they arrive at the office

• Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately

• Produce and maintain same day checks, trust claims, and the reconciliation of bank records.

• Operate office equipment such as photocopiers, printers, fax machines, etc.

• Input statistical information into a CRM system and other databases

• Use of SOX compliance software to reconcile daily, weekly, and monthly reports

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Time management and organizational skills

• Must have the ability to work independently or with a team

• Convey information clearly and concisely in written and spoken communication

• Capable of setting and meeting priorities and deadlines.

• General clerical tasks, accounts payable, data entry, etc.

• Ability to maintain composure in a fast-paced office setting

• Notary license preferred but not required

• High school diploma or Equivalent

• 3- 5 years of administrative or related experience

Postal Code: 85281

Category (Portal Searching): Administration and Clerical

Job Location: US-AZ - Tempe

Job Profile ID: N00045

Time Type: Full time

Location Name: Neptune Society - Phoenix