Office Coordinator: Streamlined Admin & Customer Service

Sci Corp; Santa Rosa (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Job summary

Neptune Society in Santa Rosa, CA is seeking an Office Coordinator to support multiple teams with administrative tasks. You will help ensure smooth office operations and provide exceptional customer service on a daily basis.

The ideal candidate has 3–5 years of administrative experience, proficient in Microsoft Office, and strong organizational skills. Notary is a plus but not required; salary ranges from $24 to $26 per hour with comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of administrative or clerical experience.
• Proficient in Microsoft Office; able to communicate clearly.
• Able to work independently or with a team.
• Notary license preferred but not required.

Responsibilities

• Process and validate contractual agreements for sales team.
• Provide exceptional customer service by handling inquiries.
• Greet and assist visitors at the office.
• Answer and route phone calls and deliver messages.
• Prepare same-day checks and reconcile bank records.
• Operate office equipment (copiers, printers, fax).
• Input data into CRM and other databases.
• Use SOX software to reconcile daily, weekly, monthly reports.

Skills

MS Office Suite

Time management

Independent worker

Communication

Prioritization

Clerical tasks

Notary license (preferred)

Education

High school diploma or equivalent

Tools

CRM system

SOX compliance software

Job description

Neptune Society in Santa Rosa, CA is seeking an Office Coordinator to support multiple teams with administrative tasks. You will help ensure smooth office operations and provide exceptional customer service on a daily basis.

The ideal candidate has 3–5 years of administrative experience, proficient in Microsoft Office, and strong organizational skills. Notary is a plus but not required; salary ranges from $24 to $26 per hour with comprehensive benefits.