Office Coordinator - Sales & Admin Support

Service Corporation International; Rolling Meadows (IL); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Tuition reimbursement

Career path development

Job summary

Neptune Society is seeking an Office Coordinator in Rolling Meadows, IL to support multiple teams with administrative tasks and ensure smooth office operations. You will handle contractual processing, customer inquiries, visitor reception, phone duties, and daily financial reconciliations in a fast-paced setting.

The role requires 3–5 years of experience and a high school diploma, with proficiency in Microsoft Office and CRM systems.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Time management and organizational skills.
• Ability to work independently or with a team.
• Clear written and spoken communication.
• Capable of setting and meeting priorities and deadlines.
• General clerical tasks, accounts payable, data entry, etc.

Responsibilities

• Process and validate contractual agreements to support the sales team.
• Handle customer inquiries, questions, and updates with exceptional service.
• Greet and assist visitors at the office.
• Answer and direct phone calls and take/deliver messages.
• Produce and reconcile same-day checks and bank records, including trust claims.
• Operate office equipment (copiers, printers, fax).
• Input statistics into CRM and other databases.
• Use SOX compliance software to reconcile daily/weekly/monthly reports.

Skills

Time management

Organizational skills

Written and spoken communication

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

CRM system

SOX compliance software

Job description

Neptune Society is seeking an Office Coordinator in Rolling Meadows, IL to support multiple teams with administrative tasks and ensure smooth office operations. You will handle contractual processing, customer inquiries, visitor reception, phone duties, and daily financial reconciliations in a fast-paced setting.

The role requires 3–5 years of experience and a high school diploma, with proficiency in Microsoft Office and CRM systems.