Office Coordinator

Talentify; Santa Rosa (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Job summary

Neptune Society in Santa Rosa, CA is seeking an Office Coordinator to support multiple teams with administrative tasks. You will help ensure smooth office operations and provide exceptional customer service on a daily basis.

The ideal candidate has 3–5 years of administrative experience, proficient in Microsoft Office, and strong organizational skills. Notary is a plus but not required; salary ranges from $24 to $26 per hour with comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of administrative or clerical experience.
• Proficient in Microsoft Office; able to communicate clearly.
• Able to work independently or with a team.
• Notary license preferred but not required.

Responsibilities

• Process and validate contractual agreements for sales team.
• Provide exceptional customer service by handling inquiries.
• Greet and assist visitors at the office.
• Answer and route phone calls and deliver messages.
• Prepare same-day checks and reconcile bank records.
• Operate office equipment (copiers, printers, fax).
• Input data into CRM and other databases.
• Use SOX software to reconcile daily, weekly, monthly reports.

Skills

MS Office Suite

Time management

Independent worker

Communication

Prioritization

Clerical tasks

Notary license (preferred)

Education

High school diploma or equivalent

Tools

CRM system

SOX compliance software

Job description

Our associates celebrate lives. We celebrate our associates.

Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!

Neptune Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. We provide our team members a Work/Life Balance unique for our industry.

We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.

Why work for Neptune Society ? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:

• A generous compensation package
• Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)
• 401(k) with company match
• Paid Time Off (Vacation, Sick, Holiday and Personal time)
• Job-related training, tuition reimbursement, and career path development
• Company discounts, and more

Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:

• Support the sales team by processing and validating contractual agreements to ensure accuracy
• Provide exceptional customer service support by handling customer inquiries, questions, and updates
• Greet and assist visitors as they arrive at the office
• Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
• Produce and maintain same day checks, trust claims, and the reconciliation of bank records.
• Operate office equipment such as photocopiers, printers, fax machines, etc.
• Input statistical information into a CRM system and other databases
• Use of SOX compliance software to reconcile daily, weekly, and monthly reports

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Time management and organizational skills
• Must have the ability to work independently or with a team
• Convey information clearly and concisely in written and spoken communication
• Capable of setting and meeting priorities and deadlines.
• General clerical tasks, accounts payable, data entry, etc.
• Ability to maintain composure in a fast-paced office setting
• Notary license preferred but not required
• High school diploma or Equivalent
• 3- 5 years of administrative or related experience

Compensation:

Salary: $24.00/hr. - $26.00/hr.

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance

  Postal Code: 95407

  Category (Portal Searching): Administration and Clerical

  Job Location: US-CA - Santa Rosa