Office Coordinator - Admin & CRM Support

Service Corporation International; West Covina (CA); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid Time Off

Tuition reimbursement and training

Company discounts

Job summary

Neptune Society is seeking an Office Coordinator to support multiple teams with a range of administrative tasks. You will help ensure smooth daily office operations, greet visitors, handle inquiries, and process contracts.

The role emphasizes strong organizational skills, teamwork, and reliability in a fast-paced environment, with competitive pay and benefits. West Covina, CA location.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong time management and organizational skills.
• Ability to work independently or with a team.
• Clear written and spoken communication.
• Capable of setting priorities and meeting deadlines.
• General clerical tasks, accounts payable, data entry, etc.
• Notary license preferred but not required.
• High school diploma or equivalent.
• 3–5 years of administrative or related experience.

Responsibilities

• Support the sales team by processing and validating contractual agreements.
• Provide exceptional customer service by handling inquiries and updates.
• Greet and assist visitors at the office.
• Answer and direct phone calls and deliver messages accurately.
• Prepare same day checks and reconcile bank records.
• Operate office equipment (photocopiers, printers, fax, etc.).
• Input data into a CRM system and other databases.
• Use SOX compliance software to reconcile reports.

Skills

Microsoft Office

Time management

Teamwork

Communication

Prioritization

Data entry

Notary license

High school diploma

Education

High school diploma or equivalent

Tools

CRM system

SOX compliance software

Job description

Neptune Society is seeking an Office Coordinator to support multiple teams with a range of administrative tasks. You will help ensure smooth daily office operations, greet visitors, handle inquiries, and process contracts.

The role emphasizes strong organizational skills, teamwork, and reliability in a fast-paced environment, with competitive pay and benefits. West Covina, CA location.