Office Coordinator - Real Estate

Fulton-Grace; Antioch (IL); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

401(k) benefits

401(k) matching

Paid Time Off

Vibrant team atmosphere

Job summary

Fulton Grace Realty in Antioch, IL is seeking a Front Desk Receptionist with office administration responsibilities to support brokers, staff, and clients. The role is in-office and part-time, with ideal hours 9am-1pm, Monday–Friday, based at our brand new Antioch office.

The position focuses on delivering an elevated client experience in a professional office environment while providing essential administrative support and data entry tasks as needed.

Qualifications

• Prior administrative experience is required.
• Highly organized with an ability to prioritize.
• Ability to thrive in a fast-paced, ever-changing environment.
• Experience in or exposure to the real estate industry is an advantage though not required.
• Excellent verbal and written communication skills & professionalism.
• Extremely task oriented and organized; able to manage multiple projects.
• Team player with willingness to learn and take on more responsibilities.
• G Suite experience is preferred.

Responsibilities

• Serve as front desk receptionist greeting agents and visitors in a professional and hospitable manner.
• Ensure daily office rounds are completed and supplies replenished.
• Answer incoming telephone calls and route them appropriately.
• Receive and process earnest money, agent commissions, and tenant rent payments.
• Update company listings and process applications.
• Provide administrative support and perform data entry as needed.

Skills

Administrative experience

High organization

Multitasking

Communication skills

Team player

Problem solving

Tools

G Suite

Job description

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Meet Fulton Grace Realty, one of Chicago's fastest growing residential real estate companies. Recognized by both Crain's and Chicago Tribune as the "Top Workplaces in the Chicagoland Area", our team is fortunate to have some of the city's best and brightest employees. Fulton Grace thrives on challenges, leads with integrity, tirelessly pursues excellence and prides itself on making it happen.

If this sounds like an environment you would work well with, currently we have an opening for a Front Desk Receptionist with office administration responsibilities to support our brokers, our staff, and our clients. This position is based at our brand new Antioch office location. We offer opportunities for growth and an outstanding workplace environment. This position is an in office, part-time position with ideal hours being 9am-1pm, Monday through Friday.

SUMMARY

This is a customer service-oriented position, focused on providing an elevated agent and client experience. It is important that a professional office environment is maintained at all times as well as providing excellent administrative support.

ESSENTIAL RESPONSIBILITIES

• Serve as front desk receptionist greeting agents and visitors in a professional and hospitable manner and ensuring their needs are met
• Ensure daily 'office rounds' are completed - a checklist of tasks which maintain cleanliness and replenish supplies for the office
• Answer incoming telephone calls
• Receive and process earnest money, agent commissions and tenant rent payments
• Update company listings
• Process applications
• Provide administrative support
• Data entry and other administrative support as needed

QUALIFICATIONS

• Prior administrative experience is required
• Highly organized with an ability to prioritize
• Ability to thrive in a fast-paced, ever-changing environment
• Experience in or exposure to the real estate industry is an advantage although not required
• Excellent verbal and written communication skills & professionalism
• Extremely task oriented and organized, ability to handle multiple projects simultaneously while maintaining a detailed and methodical set of procedures
• Highly supportive of management and procedures
• Team player with a high willingness to learn and take on additional responsibilities in an ever-changing environment
• Ability to anticipate, identify and resolve problems quickly and effectively.
• Experience with G Suite is preferred

WHAT WE OFFER

• A vibrant team & work atmosphere
• Full support from our dedicated supervisory staff. Our job is to ensure your success and happiness!
• 401(k) benefits
• Paid Time Off