Administrative Assistant (TTH)

The Chicago Hire Company; Glenview (IL); On-site; USD 40,000 - 45,000; Full time

Job summary

A real estate services company in Glenview is seeking a dynamic Administrative Assistant. This in-office role will maintain a welcoming environment while supporting various office tasks including data entry, processing agreements, and social media management. Candidates should have administrative experience, a high school diploma, and familiarity with Microsoft and Google software. This position starts at $17/hr-$20/hr on a temp-to-hire basis with a future salary range of $40,000-$45,000.

Qualifications

• Minimum one year of administrative experience required.
• Real estate experience preferred.
• Proficient in Microsoft and Google software.

Responsibilities

• Maintain office appearance and greet visitors.
• Perform data entry and general office duties.
• Compile transaction files and marketing materials.
• Process and ensure accuracy of buyer agreements.

Skills

Administrative experience

Interpersonal skills

Social media proficiency

Multi-tasking ability

Education

High school diploma (or equivalent)

Tools

Microsoft software

Google software

Job description

Overview

Our client, a real estate services company, is seeking a dynamic Administrative Assistant to join their office in Glenview. This is an in-office, customer-facing role that supports the office by maintaining a welcoming environment, entering and organizing data, and performing additional real estate-specific duties such as processing buyer agreements and compiling property transaction files. Ideal candidates have previous administrative and real estate experience and a proactive work ethic. This is an exciting opportunity to join a small, high-volume office in a multifaceted role that touches on nearly all aspects of office life.

Please note that this is a temp-to-hire opportunity that begins with an hourly rate set at $17/hr-$20/hr. If hired permanently, this will be a salaried position with a salary of $40,000-$45,000.

Base pay range

$40,000.00/yr - $45,000.00/yr

Responsibilities

• Maintain the office appearance, greet all visitors, and answer phones to ensure a welcoming client experience
• General office duties such as data entry, opening and closing duties, and mail distribution
• Compile property transaction files, listing packets, and marketing materials
• Process buyer and marketing agreements, ensuring accuracy from inception to close
• Maintain paperless files with dot loop for all transactions through close
• Curate, create, and post social media content to enhance the brand’s online presence
• Provide general IT/tech support for office staff

Qualifications

• At least one (1) year of administrative experience is required
• Real estate experience is preferred
• High school diploma (or equivalent) is required
• Proficiency in Microsoft and Google software
• The ability to multi-task and prioritize within a dynamic, high-volume role
• A friendly, professional appearance and strong interpersonal and communication skills
• Social media savviness and familiarity with Meta apps, Twitter, Pinterest, etc.