Office Coordinator/Post Closing Specialist

Sun Title Agency LLC; Ionia (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

Sun Title Agency LLC in Big Rapids is seeking an Office Coordinator/Post Closing Specialist to manage branch administration, greet customers, answer calls, and stock supplies, ensuring all disbursements and documents are handled accurately. Training is provided for title, escrow, or disbursement tasks to a detail-focused candidate.

The role emphasizes reviewing files for completeness, scanning documents, and completing the transaction lifecycle, including wire processing and final policy

Qualifications

• Previous office experience required.
• Previous experience as a post closer or funder (preferred).
• Strong attention to detail and accuracy.

Responsibilities

• Greeting customers and clients and directing individuals to the correct destination.
• Providing general clerical and administrative support to the branch.
• Coordinating and processing outgoing and incoming deliveries.
• Ensuring office is stocked with required supplies.
• Process incoming and outgoing wires.
• Conduct quality control checks of physical files to send payoffs and lender packages.
• Maintain professional relationships with coworkers and external clients.
• Disbursements.
• Issuing final policies.

Skills

Administrative support

Communication

Organizational skills

Attention to detail

Customer service

Teamwork

Time management

Self-motivation

Software literacy

Positive attitude

Lifelong learning

Education

High school diploma

Job description

Description

Sun Title is currently looking to hire an Office Coordinator/Post Closing Specialist for our Big Rapids location. This role would be responsible for managing administrative duties of the branch, including greeting customers, answering the phone, and stocking supplies. This role is also responsible for reviewing the entire file for accuracy and completeness and will be responsible for the completion of the transaction including scanning documents, confirming all disbursements are completed. While previous title, escrow, or disbursements experience is helpful, we are willing to train a candidate who has a strong and high attention to detail.

Responsibilities Include:

• Greeting customers and clients and directing individuals to the correct destination
• Providing general clerical and administrative support to the branch
• Coordinating and processing outgoing and incoming deliveries
• Ensuring office is stocked with required supplies
• Process incoming and outgoing wires
• Conduct quality control checks of physical files in order to send out payoffs and lender packages
• Maintain professional relationship with coworkers as well as external clients
• Disbursements
• Issuing Final policies

Requirements Include:

• Excellent communication and organizational skills
• Enjoys working with a sense of urgency to meet deadlines
• Self-motivated to ensure work is complete
• Comfortable learning company specific software
• Positive attitude
• Team Focus
• Passion for learning

Prior Experience:

• Previous office experience required
• Previous experience as a post closer or funder
• Previous experience with funding and lending helpful