Office Coordinator/Post Closing Specialist

Sun Title Agency; Easton Township (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Sun Title Agency in Big Rapids, MI is seeking an Office Coordinator/Post Closing Specialist to manage the branch’s administrative duties, greet customers, answer phones, and keep supplies stocked.

The role includes reviewing files for accuracy and completeness, scanning documents, and confirming disbursements are completed to finalize transactions. Prior title or lender experience helps, but we will train detail-oriented candidates.

Qualifications

• Excellent communication and organizational skills.
• Ability to meet deadlines with a sense of urgency.
• Self-motivated and detail-focused.
• Willing to learn company-specific software.
• Positive attitude and teamwork.
• Passion for learning.

Responsibilities

• Greet customers and direct them to the correct destination.
• Provide general clerical and administrative support to the branch.
• Coordinate and process outgoing and incoming deliveries.
• Ensure office is stocked with required supplies.
• Process incoming and outgoing wires.
• Perform quality checks of physical files to send out payoffs and lender packages.
• Maintain professional relationships with coworkers and external clients.
• Disbursements and issuing final policies.

Skills

Communication

Organizational

Deadline-driven

Self-motivated

Tech-savvy

Positive attitude

Team-focused

Detail-oriented

Job description

Description

Sun Title is currently looking to hire an Office Coordinator/Post Closing Specialist for our Big Rapids location. This role would be responsible for managing administrative duties of the branch, including greeting customers, answering the phone, and stocking supplies. This role is also responsible for reviewing the entire file for accuracy and completeness and will be responsible for the completion of the transaction including scanning documents, confirming all disbursements are completed. While previous title, escrow, or disbursements experience is helpful, we are willing to train a candidate who has a strong and high attention to detail.

Responsibilities Include:

• Greeting customers and clients and directing individuals to the correct destination
• Providing general clerical and administrative support to the branch
• Coordinating and processing outgoing and incoming deliveries
• Ensuring office is stocked with required supplies
• Process incoming and outgoing wires
• Conduct quality control checks of physical files in order to send out payoffs and lender packages
• Maintain professional relationship with coworkers as well as external clients
• Disbursements
• Issuing Final policies

Requirements Include:

• Excellent communication and organizational skills
• Enjoys working with a sense of urgency to meet deadlines
• Self-motivated to ensure work is complete
• Comfortable learning company specific software
• Positive attitude
• Team Focus
• Passion for learning

Prior Experience:

• Previous office experience required
• Previous experience as a post closer or funder
• Previous experience with funding and lending helpful