Office Coordinator & Guest Experience Lead

Pinnacle Group, Inc.; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

PTO and sick leave

Career growth opportunities

Job summary

Pinnacle Group Dallas is seeking an Office Coordinator to manage day-to-day operations, guest experience, and office logistics in our downtown Dallas office. You will keep spaces organized, support scheduling, and act as a professional point of contact for employees, visitors, vendors, and leadership.

This role offers meaningful long-term growth, with opportunities to broaden HR, payroll, audit, and community engagement exposure as you build relationships across departments.

Qualifications

• Strong organizational skills with ability to manage multiple office priorities.
• Proactive, dependable, and capable of owning office-related needs.
• Professional communication with senior leaders, guests, vendors.
• Experience coordinating travel is a plus.
• Experience coordinating events or volunteer activities.

Responsibilities

• Own the day-to-day coordination of the Dallas office, ensuring the space is organized and ready for employees, guests, and senior visitors.
• Serve as a polished and welcoming point of contact for office guests, employees, vendors, executives, and partners.
• Manage office logistics, including meeting room readiness, supplies, hospitality needs, mail, vendor coordination, and general workplace organization.
• Support Outlook scheduling, calendar coordination, meeting preparation, reminders, and follow-up tasks with accuracy.
• Anticipate office needs, identify issues, and take initiative to resolve problems independently.
• Assist with administrative tasks, travel coordination, documentation, and general support for HR, payroll, audit, and office leadership teams.
• Build strong relationships across departments and support employee communication and office announcements.
• Support community engagement activities and office events as needed.

Skills

Microsoft Office

Outlook

Calendar management

Scheduling

Organization

Communication

Event coordination

Job description

Pinnacle Group Dallas is seeking an Office Coordinator to manage day-to-day operations, guest experience, and office logistics in our downtown Dallas office. You will keep spaces organized, support scheduling, and act as a professional point of contact for employees, visitors, vendors, and leadership.

This role offers meaningful long-term growth, with opportunities to broaden HR, payroll, audit, and community engagement exposure as you build relationships across departments.