HR & Office Coordinator

Worldwide Mission Critical LLC; Plano (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Worldwide Mission Critical LLC is hiring an HR & Office Coordinator in Plano, TX. The role supports administrative, onboarding, and compliance tasks and serves as the on-site contact for the Dallas office.

You will manage new hire setup, HRIS data, training logs, and benefits support while collaborating with the HR Manager and local leaders to enable smooth operations and future growth.

Qualifications

• On-site role requiring presence in Plano five days a week.
• Experience with HRIS (Paylocity) is preferred.
• Basic labor law concepts and confidentiality are essential.
• Strong written and verbal communication skills are required.
• Proficiency with Microsoft Office and SharePoint is expected.

Responsibilities

• Be the on-site point of contact for the Dallas office, welcoming new hires and guests.
• Manage office access (key fobs, guest coordination) and ensure labor law postings are current.
• Handle packages, office upkeep, and IT ticket submissions for new hire equipment.
• Coordinate office supplies, vendors, and swag for the Dallas office.
• Prepare new hire workspaces and laptops before start dates.
• Support a smooth first-day experience, including tours and welcome lunches.
• Coordinate offboarding logistics for Dallas departures, including device return.
• Coordinate new hire paperwork (I-9, background checks) and onboarding sessions.
• Track trainings and maintain the training log (OSHA, anti-harassment).
• Maintain HRIS (Paylocity) and support Ajera updates across HR lifecycle.
• Audit and file employee compliance docs and assist with HR reporting.
• Support benefits administration and open enrollment logistics.
• Support workers’ comp claim intake and documentation.
• Draft internal communications and schedule HR-led meetings.
• Assist recruiting with scheduling interviews and verifications.

Skills

HR coordination

Communication

Attention to detail

Confidentiality

Multi-tasking

Microsoft Office

Education

Bachelor's degree preferred

High school diploma required

Tools

Paylocity

Ajera

SharePoint

Microsoft Office

Job description

Description

The HR & Office Coordinator supports the HR function across administrative, onboarding, and compliance-related tasks, while also serving as the on-site point of contact for the Dallas office. This role is responsible for guest and new hire experience, day-to-day administrative support, and coordination of recurring HR processes. This person will work closely with the HR Manager and local office leaders, providing a professional, welcoming presence for in-person interactions while building the operational foundation needed for future growth within the department.

Primary Responsibilities

• Serve as the on-site point of contact for the Dallas office, including welcoming new hires and guests.


• Manage office access (key fobs, guest coordination) and ensure required labor law postings are current.


• Handle incoming packages and deliveries, general office upkeep, and IT ticket submissions for new hire equipment needs.


• Coordinate office supplies, vendor relationships, and swag inventory for the Dallas office.


• Prepare new hire workspaces and laptops ahead of start dates.


• Support a smooth first-day experience, including office tours, headshots, and welcome lunches.


• Coordinate offboarding logistics for Dallas-based departures, including equipment return and shipping to IT.


• Coordinate new hire paperwork (I-9, background checks) and serve as backup for scheduling onboarding sessions.


• Assign and track completion of required trainings (e.g., OSHA, anti-harassment) and maintain the training log.


• Maintain the HRIS (Paylocity) and support related Ajera updates across all employee life‑cycle processes.


• Track, file, and audit employee compliance documentation, ensuring electronic files remain accurate and up to date; assist with related HR reporting and audit requests.


• Support benefits administration, including open enrollment logistics.


• Support workers’ comp claim intake and documentation.


• Draft routine internal communications and support scheduling for HR‑led meetings.


• Support the recruiting team with staffing‑related activities, including scheduling interviews.


• Respond to employment verification requests.


• Support performance review cycle logistics, including reminders and tracking submission status.


• Help maintain the employee handbook and HR SharePoint content.


• Support employee engagement initiatives and company‑wide events.


• Maintain strict confidentiality regarding all HR‑related matters and documentation.


• Complete additional projects as requested by the HR Manager and local office leaders.

Requirements

• Bachelor’s degree preferred; high school diploma required.


• Ability and willingness to be on-site 5 days a week in Plano, TX.


• 6+ months to 3 years of administrative and/or HR experience (internship experience counts).


• Familiarity with HRIS systems (Paylocity experience a plus).


• Basic understanding of labor law concepts, with interest in staying current on HR practices.


• Detail-oriented with strong analytical and problem‑solving skills.


• Service‑minded team player, with a focus on accuracy and timeliness.


• Strong written and verbal communication skills.


• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).


• Comfortable managing multiple recurring deadlines while working independently day‑to‑day, under remote guidance from the HR Manager