Office Coordinator

Pinnacle Group, Inc.; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

PTO and sick leave

Career growth opportunities

Job summary

Pinnacle Group Dallas is seeking an Office Coordinator to manage day-to-day operations, guest experience, and office logistics in our downtown Dallas office. You will keep spaces organized, support scheduling, and act as a professional point of contact for employees, visitors, vendors, and leadership.

This role offers meaningful long-term growth, with opportunities to broaden HR, payroll, audit, and community engagement exposure as you build relationships across departments.

Qualifications

• Strong organizational skills with ability to manage multiple office priorities.
• Proactive, dependable, and capable of owning office-related needs.
• Professional communication with senior leaders, guests, vendors.
• Experience coordinating travel is a plus.
• Experience coordinating events or volunteer activities.

Responsibilities

• Own the day-to-day coordination of the Dallas office, ensuring the space is organized and ready for employees, guests, and senior visitors.
• Serve as a polished and welcoming point of contact for office guests, employees, vendors, executives, and partners.
• Manage office logistics, including meeting room readiness, supplies, hospitality needs, mail, vendor coordination, and general workplace organization.
• Support Outlook scheduling, calendar coordination, meeting preparation, reminders, and follow-up tasks with accuracy.
• Anticipate office needs, identify issues, and take initiative to resolve problems independently.
• Assist with administrative tasks, travel coordination, documentation, and general support for HR, payroll, audit, and office leadership teams.
• Build strong relationships across departments and support employee communication and office announcements.
• Support community engagement activities and office events as needed.

Skills

Microsoft Office

Outlook

Calendar management

Scheduling

Organization

Communication

Event coordination

Job description

Pinnacle Group is a leading workforce solutions provider with a strong reputation for operational excellence, client service, and workplace support. Headquartered in Dallas, Pinnacle Group provides a professional, fast-paced environment where employees, guests, and partners are supported with care and consistency. We value individuals who take ownership, anticipate needs, solve problems, and help create a polished, organized, and welcoming office experience.

Summary

Pinnacle Group is seeking an Office Coordinator to support the daily operations and overall experience of our Dallas office. This role is ideal for someone who is highly organized, resourceful, service-oriented, and comfortable taking ownership of office needs without waiting to be asked. The Office Coordinator will help ensure the office runs smoothly by managing scheduling support, guest experience, supplies, meeting logistics, office organization, administrative coordination, and employee-facing support. This role also offers meaningful long-term growth potential, with a strong track record of employees joining in similar office support roles and being promoted multiple times as they build experience, relationships, and business knowledge.

Job Description

• Own the day-to-day coordination of the Dallas office, ensuring the space is organized, professional, stocked, and ready for employees, guests, and senior visitors.
• Serve as a polished and welcoming point of contact for office guests, employees, vendors, executives, and community partners.
• Manage office logistics, including meeting room readiness, supplies, hospitality needs, mail, vendor coordination, and general workplace organization.
• Support Outlook scheduling, calendar coordination, meeting preparation, reminders, and follow-up tasks with accuracy and urgency.
• Anticipate office needs, identify issues, and take initiative to resolve problems independently and professionally.
• Assist with administrative tasks, travel coordination, documentation, and general support for HR, payroll, audit, and office leadership teams.
• Build strong working relationships across departments while gaining exposure to multiple areas of the business.
• Coordinate with internal teams to support employee communication, office announcements, content updates, and workplace engagement needs.
• Support community engagement activities with education partners and related organizations as needed.
• Assist with office events, employee engagement activities, and occasional extended-hour event support when required.

Requirements

• Proficiency with Microsoft Office Suite, especially Outlook, calendar management, scheduling, and basic document coordination.
• Strong organizational skills with the ability to manage multiple office priorities, details, requests, and deadlines at once.
• Highly resourceful, proactive, dependable, and comfortable taking ownership of office-related needs from start to finish.
• Professional communication style with the confidence to greet and interact with senior leaders, guests, employees, vendors, and partners.
• Service-oriented mindset with the ability to stay calm, helpful, and solutions-focused in a busy office environment.
• Demonstrated coordination, leadership, or organizational experience through work, school, volunteer work, PTA, HOA, sorority, community, or similar activities.
• Desire to grow professionally, learn the business, and take on increased responsibility over time.
• Experience booking corporate travel is preferred but not required.

Why Join Pinnacle Group?

This is an excellent opportunity for someone who wants more than a traditional office support role. At Pinnacle Group, the Office Coordinator position can serve as a meaningful entry point into the business, offering exposure to leaders, departments, operations, employee engagement, HR, payroll, audit, and community initiatives. We have a strong track record of individuals joining in office support roles, proving themselves through ownership and initiative, and being promoted several times as they grow within the company.

You will be in a visible role where your organization, professionalism, and follow-through will be noticed. If you enjoy being the person others count on, taking care of details, solving problems, and creating a positive office experience, this role offers the chance to make an immediate impact while building a long-term career path with Pinnacle Group.

Compensation and Benefits Disclosure

The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.

During the hiring process, we may use artificial intelligence (AI) tools to assist in evaluating information related to your application. These tools may help analyze job-related qualifications or assist recruiters in reviewing applications and interview responses. AI-generated information is one factor considered in our hiring process. Final employment decisions are made by qualified hiring personnel and are not based solely on AI-generated recommendations.