Office Experience & Operations Lead

Fanatics; Allen (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Fanatics is seeking a Workplace Coordinator to create and maintain a welcoming, organized, high-functioning office environment in Allen, TX. You will ensure daily operations run smoothly and deliver an exceptional employee and guest experience.

The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a fast-paced, collaborative setting. Responsibilities span facilities coordination, onboarding support, and event planning, with duties including vendor liaison,

Qualifications

• 2+ years of experience in office coordination or administrative support.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Customer-service mindset with a positive, solution-oriented approach.

Responsibilities

• Serve as the liaison between our team, leadership, employees, guests, and vendors.
• Create a warm and professional office atmosphere.
• Support in-office events, employee engagement activities, and team gatherings.
• Maintain office aesthetics and ensure shared spaces are clean, organized, and well-stocked.
• Maintain office equipment and troubleshoot minor issues.
• Oversee day-to-day office functions, including supplies, mail, and company perks.
• Manage conference room scheduling and ensure meeting spaces are fully prepared.
• Coordinate office maintenance requests.
• Maintain vendor relationships (cleaning, catering, facilities, etc.).
• Assist with space planning, seating arrangements, and office moves as needed.
• Provide administrative support to leadership or department teams as required.
• Assist with onboarding logistics for new hires (workspace setup, badges, equipment coordination).
• Maintain office documentation, procedures, and emergency protocols.
• Support budget tracking and invoice processing related to office expenses.
• Assist with maintaining our ticketing system, ensuring that tickets are picked up, dispatched, and completed in a timely manner.

Skills

Organizational skills

Multitasking

Communication skills

Customer service mindset

Proactive problem solving

Tools

Microsoft Office

Slack

Zoom

Ticketing systems

Job description

Fanatics is seeking a Workplace Coordinator to create and maintain a welcoming, organized, high-functioning office environment in Allen, TX. You will ensure daily operations run smoothly and deliver an exceptional employee and guest experience.

The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a fast-paced, collaborative setting. Responsibilities span facilities coordination, onboarding support, and event planning, with duties including vendor liaison,