Office Coordinator & Executive Administrator

The Nagler Group; Lawrence (MA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Professional development opportunities

Collaborative work environment

Growth potential

Job summary

The Nagler Group in Lawrence, MA is seeking an experienced Office Manager/Executive Assistant to join our growing team. This role combines administrative excellence with operational oversight, supporting our leadership and ensuring smooth day-to-day business operations.

The position requires 3+ years in administrative, office management, or executive assistant roles, with strong organizational, communication, and MS Office skills.

Qualifications

• 3+ years of administrative, office management, or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills with multitasking.
• Excellent written and verbal communication.
• Professional demeanor with clients and staff.

Responsibilities

• Provide comprehensive executive and administrative support to leadership, including scheduling, correspondence, and meeting coordination.
• Manage office operations, including vendor relationships, supplies, equipment maintenance, and facility management.
• Handle accounts payable/receivable, invoicing, and financial record-keeping.
• Coordinate project scheduling, permits, and documentation as needed.
• Maintain organized filing systems (both digital and physical) and ensure document accuracy.
• Manage phone, email, and client inquiries with professionalism and efficiency.
• Oversee office technology and troubleshoot basic IT issues.
• Prepare reports, presentations, and business correspondence.
• Coordinate company events, meetings, and travel arrangements.
• Support HR functions including onboarding, employee records, and benefits administration.
• Perform additional duties as needed to support business operations.

Skills

Office management

Executive support

Microsoft Office

Communication

Time management

Independent work

Tools

Microsoft Office Suite

Job description

Our clients is seeking an experienced and detail-oriented Office Manager/Executive Assistant to join our growing team. This role combines administrative excellence with operational oversight, supporting our leadership team and ensuring smooth day-to-day business operations. The ideal candidate will be organized, proactive, and skilled at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive executive and administrative support to leadership, including scheduling, correspondence, and meeting coordination
• Manage office operations, including vendor relationships, supplies, equipment maintenance, and facility management
• Handle accounts payable/receivable, invoicing, and financial record-keeping
• Coordinate project scheduling, permits, and documentation as needed
• Maintain organized filing systems (both digital and physical) and ensure document accuracy
• Manage phone, email, and client inquiries with professionalism and efficiency
• Oversee office technology and troubleshoot basic IT issues
• Prepare reports, presentations, and business correspondence
• Coordinate company events, meetings, and travel arrangements
• Support HR functions including onboarding, employee records, and benefits administration
• Perform additional duties as needed to support business operations

Required Qualifications

• 3+ years of administrative, office management, or executive assistant experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor and ability to interact professionally with clients and staff
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Reliable transportation and valid driver's license

Preferred Qualifications

• Experience in the construction, painting, or trades industry
• Familiarity with accounting software or bookkeeping
• Experience with project management tools or CRM systems
• Knowledge of QuickBooks or similar accounting platforms
• Experience managing customer relationships and client communications
• Bilingual capabilities (English/Spanish)

What We Offer

• Competitive salary: $65,000 – $75,000 (based on experience)
• Health insurance benefits
• Professional development opportunities
• Collaborative and supportive work environment
• Growth potential within a growing company

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