Office Coordinator

NAC; Seattle (WA); On-site; USD 51,200 - 59,000; Full time

Job summary

NAC is seeking an Office Coordinator in Seattle to provide essential administrative and clerical support across departments. You will manage front office operations, coordinate travel, handle mail and invoicing, and assist with onboarding and events, ensuring a professional and efficient work environment.

The role requires a high school diploma (associates preferred) and at least 3 years of firm experience. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• High School diploma required; associate degree preferred.
• Minimum 3 years of professional firm experience preferred.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and general office procedures.

Responsibilities

• Answer incoming calls and route to appropriate associates.
• Maintain cleanliness and professional look of the office and conference rooms.
• Manage mail distribution and scanning of mail as requested.
• Coordinate travel (airline/hotel) and administration of Easybiz.
• Assist onboarding tasks such as key assignment, office tour, and seating chart.
• Monitor office security and handle insurance certificate requests.
• Order, receive, stock, and distribute office supplies.
• Edit and format project manuals/specifications; code and route invoices.
• Support departments administratively and assist with office events.

Skills

Interpersonal communication

Trust and reliability

Professional presence

Communicate professionally

General office procedures

Organizational skills

Independent work

Microsoft Office Suite

Education

High School diploma

Associates degree or higher preferred

Tools

Office equipment

Job description

Summary

Office Coordinator- Provides general office support with a variety of clerical activities and related tasks.

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Description

Position: Office Coordinator

Reports To: Managing Principal

Classification: Non Exempt

Date of Revision: 8/2021

Requirements – Essential Functions

• Responsible for answering incoming calls, directing calls to appropriate associates.
• Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial services, contractors, service technicians and landlord.
• Responsible for mail distribution and scanning of mail as requested.
• Travel coordination including airline/hotel reservations, and administration of Easybiz.
• Assist in on‑boarding tasks such as key assignment, office tour and seating chart.
• Keep watch over office security vulnerabilities.
• Insurance Certificate Requests.
• Responsible for the ordering, receiving, stocking and distribution of office supplies.
• Edits and formats project manuals/technical specifications.
• Code and copy incoming invoices and route appropriately.
• Monitors and facilitates office building maintenance as needed.
• Other related clerical duties such as photocopying, filing and collating including archiving files per schedule.
• Provides administrative support to departments as needed.
• Assist with the coordination and execution of office events as necessary.
• Ensure front office area and lobby and conference areas are clean and organized.
• Execute special projects as needed.

Competencies

• Effective interpersonal communication skills, both oral and written.
• Demonstrates trust and reliability.
• Able to maintain a professional presence and demeanor that is reflective of an office environment.
• Must be perceptive with the ability to communicate professionally relating to individuals at all levels within the firm.
• Knowledge of general office procedures and equipment.
• Strong organizational skills, ability to compete multiple projects simultaneously effectively and successfully with attention to detail.
• Ability to work independently and with minimal supervision.
• Demonstrates ability to complete tasks in an orderly and efficient manner.
• Proficient in Microsoft Office Suite.

Work Environment

This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office location has a workstation for scanning/ photocopying and a cafe for dining.

Physical Demands

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week.
• Ability to lift or move 25 lbs.
• Ability to sit for long periods of time.

Position/Hours expected to work

This is a full-time position with the expectation of working 40 hours per week.

Travel

Short local errands may be necessary.

Required Education And Experience

• High School diploma required, Associates Degree or higher preferred.
• A minimum of 3 years of professional firm experience preferred.

AAP/EEO Statement

NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non‑discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.

Salary Description

$51,200 – $59,000