Office Coordinator

Caterpillar; Richmond (VA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Prescription Insurance

Dental Insurance

Vision Insurance

Generous Vacation Time & 7 Paid Here

Job summary

Caterpillar is seeking an Administrative Assistant to join its Team in a role requiring initiative, accuracy, and strong organizational skills. The position runs 9am – 5:30pm, Monday – Friday, with responsibilities including preparing marketing materials for client meetings, data entry, and handling inquiries.

Candidates should demonstrate proficiency in Microsoft Office and excellent communication abilities.

Qualifications

• Must be a self-starter with ability to multi-task with accuracy.
• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess a high school diploma or equivalent.

Responsibilities

• Prepare and coordinate marketing material, files, etc. for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of requests for information.
• Route calls to other staff members or take messages when appropriate.
• Support office staff.

Skills

Self-starter

Multitasking

Attention to detail

Problem solving

Communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Administrative Assistant to join its Team.

The best fit for this position must be a self-starter, have the ability to multi-tasking with accuracy, and possess great attention to detail, problem solving skills, communication, and time management abilities. 9am – 5:30pm Monday – Friday.

Responsibilities:

• Prepare and coordinate marketing material, files, etc… for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of request for information.
• Route calls to other staff members or take massages when appropriate.
• Support office staff.

Required Skills/Experience:

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess high school diploma or equivalent.
• Maintain a professional appearance and have a positive, friendly attitude.

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance
• $46,000 yearly