Office Coordinator

Caterpillar; Buffalo (NY); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Dental Insurance

Vision Insurance

Generous Vacation Time

Job summary

Caterpillar is seeking an Administrative Assistant to join its team in Buffalo, NY. The role requires a self-starter with the ability to multi-task with accuracy, strong attention to detail, problem-solving skills, and excellent communication and time management abilities.

Typical hours are 9am–5:30pm, Monday–Friday. The position includes responsibilities such as preparing marketing materials, assisting with customer follow ups, data entry, answering calls, routing messages, and supporting

Qualifications

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Ability to manage multiple tasks and deadlines simultaneously with minimal supervision.
• Excellent verbal and written communication skills.
• Strong organizational skills and time management.

Responsibilities

• Prepare and coordinate marketing material, files, etc. for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate requests for information.
• Route calls to staff or take messages as needed.
• Support office staff.

Skills

Microsoft Office

Multi-tasking

Communication

Time management

Organizational skills

Education

High school diploma or equivalent

Job description

Administrative Assistant to join its Team.

The best fit for this position must be a self-starter, have the ability to multi-tasking with accuracy, and possess great attention to detail, problem solving skills, communication, and time management abilities. 9am – 5:30pm Monday – Friday.

Responsibilities:

• Prepare and coordinate marketing material, files, etc… for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of request for information.
• Route calls to other staff members or take massages when appropriate.
• Support office staff.

Required Skills/Experience:

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess high school diploma or equivalent.
• Maintain a professional appearance and have a positive, friendly attitude.

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance
• $46,000 yearly