Office Coordinator

Caterpillar; Spokane (WA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Dental Insurance

Vision Insurance

Vacation Time & 7 paid holidays

Disability Insurance

Life Insurance

AD&D Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar is seeking an Administrative Assistant to join its Spokane, WA team. The role requires a self-starter with attention to detail, able to multi-task, and manage time effectively in a fast-paced environment.

Responsibilities include supporting marketing materials, scheduling, data entry, phone support, and coordinating with staff. Competitive benefits apply, including retirement plans and health options.

Qualifications

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.

Responsibilities

• Prepare and coordinate marketing material, files, etc. for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of request for information.
• Route calls to other staff members or take massages when appropriate.
• Support office staff.

Skills

Multitasking

Communication

Time management

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Job description

Administrative Assistant to join its Team.

The best fit for this position must be a self-starter, have the ability to multi-tasking with accuracy, and possess great attention to detail, problem solving skills, communication, and time management abilities. 9am – 5:30pm Monday – Friday.

Responsibilities:

• Prepare and coordinate marketing material, files, etc… for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of request for information.
• Route calls to other staff members or take massages when appropriate.
• Support office staff.

Required Skills/Experience:

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess high school diploma or equivalent.
• Maintain a professional appearance and have a positive, friendly attitude.

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance
• $46,000 yearly