Office Coordinator

The Addison Group; Sacramento (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Addison Group in Sacramento is seeking an Office Coordinator to support daily operations in our fast-paced legal-office environment. The role emphasizes organization, client service, and discretion.

You will manage front-desk tasks, meeting logistics, supplies, and travel arrangements, while providing basic tech support for Zoom and Teams. The ideal candidate has 2–3+ years of administrative experience, strong communication skills, and a professional demeanor in interactions with attorneys,

Qualifications

• 2–3+ years of administrative experience in a corporate or professional services setting.
• Strong proficiency in Microsoft Office and video conferencing tools (Zoom, Teams).
• Excellent written and verbal communication and discretion.

Responsibilities

• Answer incoming calls and greet clients and visitors professionally.
• Maintain office organization, including kitchen, coffee service, and conference rooms.
• Coordinate meeting logistics, catering, and post-meeting cleanup.
• Manage office supplies, inventory, purchasing, and budget tracking.
• Coordinate mail, deliveries, and courier services (FedEx/UPS).
• Communicate with vendors and building management for repairs and maintenance.
• Assist with events, travel, and expense reimbursements.
• Provide basic technology support for Zoom/Teams under Help Desk direction.
• Maintain confidentiality and support daily operations.
• Proactively identify tasks during slower periods.

Skills

Attention to detail

Communication skills

Customer service mindset

Discretion

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, fully onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description

The Office Coordinator will support the daily operations of the Sacramento office. This role is ideal for a detail-oriented, service-minded professional who takes pride in maintaining an organized office, delivering exceptional client service, and anticipating the needs of attorneys, staff, and visitors. The successful candidate will demonstrate discretion, professionalism, and the ability to manage a variety of responsibilities in a fast-paced legal environment.

Key Responsibilities

• Answer incoming calls, greet clients and visitors, and provide a professional, welcoming experience.
• Maintain office organization and appearance, including kitchen cleanliness, coffee service, dishwashing, and conference room preparation.
• Coordinate meeting logistics, including room reservations, catering, lunch setup, place settings, and post-meeting cleanup.
• Manage office supplies, inventory, purchasing, and budget tracking.
• Coordinate mail, deliveries, and courier services, including FedEx and UPS.
• Communicate with outside vendors and building management to coordinate repairs, maintenance, and office needs.
• Assist with office events, special projects, travel arrangements, and expense reimbursements.
• Provide basic technology support under the direction of the Help Desk, including setting up audiovisual equipment for Zoom and Microsoft Teams meetings.
• Maintain a high level of confidentiality while supporting daily office operations and administrative requests.
• Stay proactive during slower periods by identifying and completing tasks that support the office and team.

Qualifications

• 2–3+ years of administrative experience, preferably within a corporate or professional services environment.
• Strong proficiency in Microsoft Office and experience with Zoom; familiarity with Microsoft Teams is preferred.
• Exceptional attention to detail, organizational skills, and follow-through.
• Excellent written and verbal communication skills with a professional, customer-focused demeanor.
• Ability to take thorough notes, retain instructions, and work independently with minimal repeated direction.
• High level of discretion and ability to handle confidential information.
• Strong situational awareness and sound judgment when interacting with clients, attorneys, executives, and visitors.
• Ability to remain flexible, manage competing priorities, and maintain a consistent, reliable schedule.
• Comfortable working in a professional, nonpartisan environment that regularly welcomes political figures and other high-profile visitors.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.