Office Administrative Assistant

Addison Group; Sacramento (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Job summary

Addison Group is seeking a detail-oriented Office Assistant to support the Sacramento office. This onsite role emphasizes exceptional client service, discretion, and efficiency in a fast-paced legal environment.

The successful candidate will handle calls, meetings, office operations, and basic tech setup for Zoom/Teams while maintaining confidentiality and organization. The position requires 2-3+ years of administrative experience, strong MS Office skills, and excellent communication.

Qualifications

• 2-3+ years of administrative experience in corporate or professional services.
• Strong proficiency in Microsoft Office; Zoom experience; familiarity with Teams.
• Excellent attention to detail, organization, and follow-through.
• Professional, customer-focused written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer calls, greet clients and visitors professionally.
• Maintain office organization and kitchen/coffee area; prep conference rooms.
• Coordinate meeting logistics: room reservations, catering, setup, cleanup.
• Manage office supplies, inventory, purchasing, and budget tracking.
• Coordinate mail, deliveries, and courier services.
• Communicate with vendors/building management for repairs and maintenance.
• Assist with events, travel arrangements, and expense reimbursements.
• Provide basic tech support for Zoom/Teams setups under Help Desk direction.
• Maintain confidentiality in daily operations and admin requests.
• Proactively identify tasks to support the office and team.

Skills

Administrative experience

MS Office

Zoom

MS Teams

Written and verbal communication

Discretion

Note-taking

Independence

Client-facing demeanor

Tools

Microsoft Teams

Job description

Work Schedule: Monday-Friday, 8:00 AM-5:00 PM, fully onsite

Benefits:

• This position is eligible for medical, dental, vision, and 401(k).

Job Description

The Office Assistant will support the daily operations of the Sacramento office. This role is ideal for a detail-oriented, service-minded professional who takes pride in maintaining an organized office, delivering exceptional client service, and anticipating the needs of attorneys, staff, and visitors. The successful candidate will demonstrate discretion, professionalism, and the ability to manage a variety of responsibilities in a fast-paced legal environment.

Key Responsibilities

• Answer incoming calls, greet clients and visitors, and provide a professional, welcoming experience.
• Maintain office organization and appearance, including kitchen cleanliness, coffee service, dishwashing, and conference room preparation.
• Coordinate meeting logistics, including room reservations, catering, lunch setup, place settings, and post-meeting cleanup.
• Manage office supplies, inventory, purchasing, and budget tracking.
• Coordinate mail, deliveries, and courier services, including FedEx and UPS.
• Communicate with outside vendors and building management to coordinate repairs, maintenance, and office needs.
• Assist with office events, special projects, travel arrangements, and expense reimbursements.
• Provide basic technology support under the direction of the Help Desk, including setting up audiovisual equipment for Zoom and Microsoft Teams meetings.
• Maintain a high level of confidentiality while supporting daily office operations and administrative requests.
• Stay proactive during slower periods by identifying and completing tasks that support the office and team.

Qualifications

• 2-3+ years of administrative experience, preferably within a corporate or professional services environment.
• Strong proficiency in Microsoft Office and experience with Zoom; familiarity with Microsoft Teams is preferred.
• Exceptional attention to detail, organizational skills, and follow-through.
• Excellent written and verbal communication skills with a professional, customer-focused demeanor.
• Ability to take thorough notes, retain instructions, and work independently with minimal repeated direction.
• High level of discretion and ability to handle confidential information.
• Strong situational awareness and sound judgment when interacting with clients, attorneys, executives, and visitors.
• Ability to remain flexible, manage competing priorities, and maintain a consistent, reliable schedule.
• Comfortable working in a professional, nonpartisan environment that regularly welcomes political figures and other high-profile visitors.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.