Office Assistant

Brownstein Hyatt Farber Schreck LLP; Sacramento (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Profit sharing

Paid time off

Job summary

Brownstein Hyatt Farber Schreck LLP in Sacramento seeks an Office Assistant to support daily operations of the Sacramento office and assist the Office Administrator. The role involves front-dline client contact, vendor coordination, mail handling, and meeting support.

The ideal candidate has at least 2 years in an administrative role, strong communication, reliability, and proficiency with Microsoft Office. This is an onsite position with standard business hours, and remote work is not available.

Qualifications

• Minimum 2 years of administrative experience.
• Professional demeanor and customer-focused attitude.
• Flexible and able to thrive in fast-paced environment.
• Strong communication and organizational skills.
• Proficient in Microsoft Office; quick to learn new software.
• onsite in Sacramento; no remote work.

Responsibilities

• Answering phones, greet clients, coordinate vendors, manage mail/deliveries.
• Manage conference room reservations, catering, meeting setup/teardown, order supplies, office appearance, building maintenance coordination.
• Perform light IT tasks under Help Desk supervision (e.g., rebooting equipment, Zoom/Teams AV setup, headsets).
• Support the office administrator with daily operations, events, budgets, travel, reimbursements, and special projects.

Skills

Communication skills

Organizational skills

Reliability

Self-motivation

Microsoft Office

Tools

Microsoft Office Suite

Job description

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck has since expanded around the country, with 14 offices, with 700+ employees and 300+ attorneys and policy professionals nationwide. And with over 55 years in the industry, we’re committed to creating strong relationships with not only our clients, but with each other and our communities. Are you looking for camaraderie, collaboration and a challenge? Are you looking for an environment committed to creating strong relationships and building a collaborative culture? If so, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best‑in‑class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We have an immediate need for an Office Assistant to join our Sacramento office. This role will handle a variety of responsibilities each day supporting the daily operations of our Sacramento office as well as providing general administrative assistance to the Office Administrator.

Essential Duties and Responsibilities:

• Answering phones, greeting clients, coordinating outside vendors, managing mail and deliveries with courier, FedEx, UPS
• Managing conference room and flex office reservations, ordering catering, and taking care of meeting set ups and tear downs ordering office supplies, maintaining office organization and appearance, scheduling office maintenance needs with building management
• Performing light IT-related tasks under direct supervision from the Help Desk, such as rebooting equipment, establishing the a/v connection for Zoom and/or Microsoft Teams meetings, setting up ancillary devices (i.e. telephone headsets, Bluetooth accessories, etc.)
• Supporting the office administrator with daily operational needs, special event planning, budget tracking, making travel arrangements, submitting expense reimbursements and other projects as assigned

Required and Preferred Qualifications:

• Must have a minimum of 2 years of experience in an administrative role
• The successful candidate will possess a professional demeanor, excellent communication skills, and a friendly, customer‑focused attitude
• Must be flexible and able to thrive in a fast‑paced work environment with an evolving mix of responsibilities
• A highly motivated self‑starter, who possesses strong communication and organizational skills
• A high degree of proficiency within Microsoft Office and a comfort level to pick up new software is required
• Must be able to maintain a consistent schedule and be highly reliable
• This is a fully onsite position based in our Sacramento office. Employees are expected to work from the office Monday through Friday during standard business hours. Remote or hybrid work is not available for this role.

Compensation and Benefits:

Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. We are offering salary for this role ranging from $50,000-$60,000.

Brownstein Hyatt Farber Schreck is an equal opportunity employer

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.