Temp Admin

Ultimate Staffing; Sacramento (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant to support daily operations in Sacramento. You will handle phones, emails, files, calendar management, data entry, and basic accounting tasks while maintaining confidentiality and a professional demeanor.

The role requires 1+ year of office support experience and proficiency in Microsoft Office. A detail-oriented, organized, and customer-focused candidate will thrive in our fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, clerical, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional attitude with a strong customer service focus.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Prepare reports, correspondence, and other administrative documents.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

Skills

Administrative Support

Data Entry

Customer Service

File & Document Management

Scheduling & Calendar Management

Written & Verbal Communication

Organization & Time Management

Attention to Detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

General Description

Ultimate Staffing is seeking a detail-oriented and organized Administrative Assistant to support daily business operations for a growing organization in Sacramento. This position serves as a key point of contact for office administration, scheduling, documentation, and customer communication. The ideal candidate is professional, reliable, and able to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Prepare reports, correspondence, and other administrative documents.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, clerical, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional attitude with a strong customer service focus.

Skills

• Administrative Support
• Data Entry
• Customer Service
• File & Document Management
• Scheduling & Calendar Management
• Microsoft Office Suite
• Written & Verbal Communication
• Organization & Time Management
• Attention to Detail
• Multitasking

Compensation

$22.00 per hour. Benefits may be available in accordance with company policy and applicable law.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.