Administrative Assistant/Office Coordinator

Brownstein Hyatt Farber Schreck

Sacramento (CA)

On-site

USD 48,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision benefits

401k with match

Vacation and personal time off

Job summary

A leading law firm in Sacramento is seeking an Administrative Assistant/Office Coordinator to support daily operations, manage client interactions, and assist with administrative tasks. The successful candidate will have 2-3 years of relevant experience, possess strong communication and organizational skills, and be proficient in Microsoft Office. The position offers a competitive salary ranging from $48,000 to $55,000.

Qualifications

Minimum of 2-3 years of experience in an administrative role.
Able to thrive in a fast-paced work environment with varying responsibilities.
Must be highly reliable and maintain a consistent schedule.

Responsibilities

Answer phones and greet clients.
Manage conference room reservations and meeting setups.
Support office administration with operational needs and special events.

Skills

Professional demeanor

Excellent communication skills

Customer-focused attitude

Strong organizational skills

Proficiency in Microsoft Office

Job description

Join to apply for the Administrative Assistant/Office Coordinator role at Brownstein Hyatt Farber Schreck

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant/Office Coordinator role at Brownstein Hyatt Farber Schreck

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck has since expanded around the country, with 14 offices, with 700+ employees and 300+ attorneys and policy professionals nationwide. And with over 55 years in the industry, we’re committed to creating strong relationships with not only our clients, but with each other and our communities. Are you looking for camaraderie, collaboration and a challenge? Are you looking for an environment committed to creating strong relationships and a building a collaborative culture? If so, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best-in-class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We have an immediate need for an Administrative Assistant/Office Coordinator to join our Sacramento office. This role will handle a variety of responsibilities each day supporting the daily operations of our Sacramento office as well as providing general administrative assistance to the Office Administrator.

Essential Duties and Responsibilities:

Answering phones, greeting clients, coordinating outside vendors, managing mail and deliveries with courier, FedEx, UPS
Managing conference room and flex office reservations, ordering catering, and taking care of meeting set ups and tear downs ordering office supplies, maintaining office organization and appearance, scheduling office maintenance needs with building management
Performing light IT-related tasks under direct supervision from the Help Desk, such as rebooting equipment, establishing the a/v connection for Zoom and/or Microsoft Teams meetings, setting up ancillary devices (i.e. telephone headsets, Bluetooth accessories, etc.)
Supporting the office administrator with daily operational needs, special event planning, budget tracking, making travel arrangements, submitting expense reimbursements and other projects as assigned

Required and Preferred Qualifications:

Must have a minimum of 2-3 years of experience in an administrative role
The successful candidate will possess a professional demeanor, excellent communication skills, and a friendly, customer-focused attitude
Must be flexible and able to thrive in a fast paced work environment with an evolving mix of responsibilities
A highly motivated self-starter, who possesses strong communication and organizational skills
A high degree of proficiency within Microsoft Office and a comfort level to pick up new software is required
Must be able to maintain a consistent schedule and be highly reliable

Compensation and Benefits: Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. We are offering salary for this role ranging from $48,000-$55,000.

To Apply: Please submit a cover letter and resume

Brownstein Hyatt Farber Schreck is an equal opportunity employer

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.

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