Office Assistant – Executive Search firm (NYC)

Mondrian Alpha; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Mondrian Alpha, a global executive search firm with a New York office in Manhattan, is seeking an Office Assistant to keep daily operations running smoothly. You will be the first face staff see, the person vendors call, and will report to the Head of Operations in London.

You’ll manage facilities, coordinate onboarding for new hires, handle mail and deliveries, and support administrative tasks for senior staff. This is a hands-on, collaborative role in a growing team.

Qualifications

• Degree with a 3.2 GPA or higher.
• 1–3 years’ office assistant/administration experience.
• Strong organizational skills and multi-tasking ability.
• Clear, professional communication with staff and external contacts.
• Independent, proactive work style with minimal supervision.

Responsibilities

• Serve as primary contact for NY staff, clients, and vendors.
• Oversee day-to-day office operations, facilities, and vendor coordination.
• Handle incoming calls, mail, and deliveries.
• Support onboarding logistics for new hires (desk setup, access cards, office tours).
• Assist Head of Operations and Partners with administrative tasks and ad hoc projects.

Skills

MS Office

Organizational skills

Communication

Independence

Education

Bachelor’s degree GPA 3.2

Tools

Outlook

Job description

Mondrian Alpha is a global executive search firm, with offices in London, Dubai and New York. The New York office, based in Manhattan, opened 3yrs ago and has roughly 25 staff, with an expectation to grow to 50+ staff in the next 2-3yrs.

About the Role

We're looking for an Office Assistant to keep our New York office running smoothly. This role sits at the centre of daily operations - you'll be the first face people see, the person vendors call, and the one who makes sure the office runs smootly. You'll report to the Head of Operations based in London.

What you'll do

• Serve as the primary point of contact for New York staff, visiting clients, and external vendors and suppliers
• Manage day-to-day office operations and facilities - think maintenance requests, supply orders, and making sure things don't fall through the cracks - Coordinate with building management and external service providers
• Handle incoming calls, mail, and deliveries
• Support onboarding logistics for new hires (desk setup, access cards, office tours) - Schedule and set up meeting rooms, including AV and catering when needed
• Assist the Head of Operations & Partners with administrative tasks and ad hoc projects.

About you

• A degree with a 3.2 minimum GPA
• Prior experience, roughly 1-3yrs, in an office assistant / administration, receptionist, or facilities coordination role.
• Strong organizational skills - you stay on top of multiple tasks without being reminded
• Clear, professional communicator, comfortable with staff at all levels and with external contacts
• Reliable and proactive: you notice what needs doing and do it
• Comfortable working independently, given the London-based reporting line
• Proficiency with Microsoft Office (Outlook, Word, Excel)

What we offer

• A central role in a collaborative, growing team
• Competitive compensation
• A chance to build something - this is a hands-on position with real ownership