Commercial Real Estate Administrative Assistant

WorkSource Oregon; Salem (OR); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical and Dental

Retirement

Paid time off

Job summary

WorkSource Oregon is hiring a positive and dynamic Administrative Assistant for a successful real estate broker in an innovative and expanding real estate firm in Salem, Oregon. The role supports administrative and transaction tasks, requiring professionalism, integrity and strong interpersonal skills to help the agent grow business and keep operations running smoothly.

Responsibilities include email and phone monitoring, calendar and database management, and assisting with property listings and

Qualifications

• High School diploma or equivalent required; associate/bachelor's preferred.
• 3 years of administrative experience using Microsoft Office, Google Suite, HubSpot and Dropbox.
• Marketing experience beneficial and encouraged.
• Valid driver's license and vehicle; mileage reimbursed.
• Willingness to obtain Oregon Real Estate License within 1 year with company assistance.

Responsibilities

• Email monitoring and management to support timely communications.
• Phone and text monitoring and management for client inquiries.
• Database management and calendar management.
• Support transaction-related tasks and deadlines.
• Prepare marketing materials, property brochures and online listings.

Skills

Organizational skills

Time management

Communication

Problem solving

Education

High School diploma or equivalent

Associate or Bachelor's degree in Business Administration, Real Estate, or related field

Tools

Microsoft Office

Google Suite

HubSpot

Dropbox

Adobe InDesign

Canva

Job description

Position Summary:

Now hiring a positive and dynamic Administrative Assistant for a successful real estate broker, in an innovative and expanding real estate firm.

This is a commercial real estate position requiring professionalism, integrity and strong interpersonal skills.

All duties associated with this position are designed to create efficiency for the agent and enable further business growth. Duties include but are not limited to: real-time email monitoring and management, phone and text monitoring and management, database management, transaction task management, calendar management, duties related to real estate buyers and listings, work both in and out of the office, and other duties as assigned.

• High School diploma or equivalent
• 3 years of administrative experience that includes using Microsoft Office, Google Suite, HubSpot and Dropbox
• Marketing experience
• Valid driver's license and vehicle to travel to worksites (on occasion); mileage reimbursed
• Willingness to acquire Oregon Real Estate License within 1 year of hiring (company will assist)

Preferred (Not Required):

• Associate or Bachelor's degree in Business Administration, Real Estate, or related field
• Proficiency in Adobe InDesign and Canva

Duties:

Administrative Support:

• Email monitoring and management
• Phone and text monitoring
• Database management
• Calendar management

Transaction Support:

• Support the preparation of real estate documents
• Assist with tracking key dates and transaction deadlines
• Maintain and update property databases
• Help prepare marketing materials, including property brochures and online listings

Client and Staff Support:

• Assist with client communications and inquiries
• Participate in buyer and seller activities, including photos, signage location and other marketing aspects
• Learn and apply commercial real estate processes and procedures

Ideal Candidate Demonstrates:

• Strong organizational and time management skills to work independently with little supervision, multitask and plan ahead
• Excellent attention to detail and problem-solving
• Excellent critical thinking skills
• Excellent verbal and written communication skills (letters, email, documents etc.)
• Flexibility to deal with change, employing a positive can-do attitude

Employer Notes:

• Background check and drug test prior to employment
• Position in office setting

Wage, Benefits and Schedule:

Schedule is Monday through Thursday 8:30 AM-3:30 PM and Friday 8:30 AM-12:30 PM

• $25 to $28, depending on experience and qualifications
• Medical and Dental (for employee), retirement and paid time off