Office Coordinator

South Bay Sand Blasting and Tank Cleaning, Inc.; Kent (WA); On-site; USD 52,000 - 72,000; Full time

Job summary

South Bay Sand Blasting and Tank Cleaning, Inc. is seeking an Administrative Coordinator to support directors and supervisors with a range of clerical duties in a fast-paced office in Kent, WA.

Ideal candidates have 2+ years of administrative experience, strong bilingual communication in Spanish and English, and proficiency with Microsoft Office. The role requires organization, discretion, and the ability to manage multiple tasks and schedules.

Qualifications

• Experience as Administrative Assistant or Office Coordinator.
• Proficient in Microsoft Office Suite; Excel, Word, Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication; bilingual in Spanish and English.
• Detail-oriented with discretion handling confidential information.
• Minimum 2 years of administrative or office support experience.
• Must be authorized to work in the United States.

Responsibilities

• Manage incoming calls, greet visitors, and provide general office support.
• Process, scan, organize, and maintain contracts and company records.
• Draft emails, memos, and reports for directors and supervisors.
• Prepare and track regular reports and operational updates.
• Maintain digital and physical filing systems.
• Monitor deadlines and action items to ensure timely completion.
• Coordinate meetings, interviews, schedules, and communications.
• Support staff and field supervisors with administrative tasks.
• Track equipment records, vehicle documentation, and logs.
• Handle confidential information with professionalism.
• Support multiple projects and shifting priorities in a fast-paced environment.
• Assist with office supplies and vendor coordination.
• Support special projects and additional tasks as assigned.

Skills

Administrative Experience

Microsoft Office

Bilingual Spanish-English

Communication Skills

Organizational Skills

Confidentiality

Education

High School Diploma or GED

AA/BA Preferred

Tools

Excel

Word

Outlook

Job description

Job Summary

We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties include providing support for our directors and supervisors in daily office needs. The ideal candidate should have excellent oral and written communication skills.

Responsibilities

• Manage incoming phone calls, greet visitors, and provide general office support.
• Process, scan, organize, and maintain contracts, correspondence, and company records.
• Draft and distribute emails, memos, reports, and other administrative documents.
• Assist with preparation and tracking of regularly scheduled reports and operational updates.
• Maintain organized digital and physical filing systems.
• Monitor deadlines, action items, and administrative requirements to ensure timely completion.
• Coordinate meetings, interviews, schedules, and office communications.
• Support office staff, management, and field supervisors with administrative and clerical tasks.
• Assist with tracking equipment records, vehicle documentation, material requests, and operational logs.
• Handle confidential and sensitive information with professionalism and discretion.
• Support multiple projects and shift priorities in a fast-paced environment.
• Assist with office supply management, vendor coordination, and general administrative support functions.
• Support special projects and additional administrative tasks assigned.

Requirements and Skills

• Proven experience as an Administrative Assistant, Office Coordinator, or similar administrative role.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Bilingual – Spanish and English
• Strong attention to detail and problem-solving abilities.
• Ability to prioritize tasks and adapt in a fast-paced operational environment.
• Professional demeanor with the ability to handle confidential information.
• Familiarity with office equipment and administrative procedures.Minimum of 2 years of administrative or office support experience preferred.

Education Requirements:

• High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship
• College degree preferred

Working Environment and Physical Demands:

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other requirements:

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S.

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time