Office Coordinator

Tom James Company; El Paso (TX); On-site; USD 12,000 - 15,000; Part time

Benefits offered by this job

Generous PTO plan

Paid holidays

401(k) plan

Job summary

The Tom James Company is seeking a part-time office professional to support our sales team, store leaders and corporate staff in our El Paso, TX office. The role requires 14 hours per week at $18.50 per hour, with regular onsite attendance mandated.

PTO, paid holidays, and a 401(k) plan are offered. Responsibilities include receiving and shipping, alterations coordination with outside tailors, and handling telephone/email/mailing tasks while assisting clients in the office.

Qualifications

• Strong computer skills with Microsoft Office and Google Docs.
• Ability to multi-task in a fast-paced environment and meet deadlines.
• Strong organizational skills and attention to detail.
• Ability to bend and lift 30 lbs as required.
• Experience handling office supplies and coordinating with building management.
• Ability to prepare monthly reports and assist with trunk show events.
• Valid driver’s license is required (except in larger metro areas where driving is not required).

Responsibilities

• Receiving & Shipping: Unpacking shipments daily, prep and steam garments, inventory rack organization, ship orders, process returns and alterations, assist clients in the office.
• Alterations: Enter alteration instructions in the system, coordinate with outside tailors, deliver/pick up garments, check alteration tickets, prepare reports for corporate.
• Telephones/E-Mail/Mail: Answer calls, relay messages, check store email, make bank deposits and errands, follow up with factories, customers, and corporate office, perform other duties.

Skills

MS Office

Google Docs

Multi-tasking

Organizational skills

Lifting 30 lbs

Office communications

Monthly reporting

Event support

Driver's license

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our El Paso, TX office. Our position is for 14 hours per week at $18.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required.

RESPONSIBILITIES

Receiving & Shipping

• Unpacking received shipments daily
• Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
• Prepping and shipping out packages to clients and factories
• Processing returns, remakes, and alterations
• Helping clients when they come to the office

Alterations

• Entering alteration instructions into the proprietary system
• Communication with outside contractor tailors, delivering/picking up garments as needed
• Checking in alteration tickets upon completion
• Preparing alteration report for corporate office

Telephones/E-Mail/Mail

• Answering incoming phone calls and relaying messages to appropriate Sales Professional
• Checking store e-mail daily and forwarding information to relevant person(s)
• Making same day bank deposits and running errands
• Making follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Strong computer skills, including proficiency with Microsoft Office and Google Docs
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
• Strong organizational skills
• Ability to bend and lift 30 lbs.
• Management of office supplies
• Communicating with building management
• Ability to put together office monthly reports
• Assist with preparing for biannual trunk show events
• Valid driver’s license is required (except in larger metropolitan areas where driving is not required)