Lead Patient Services Representative

Premier Health Partners PC; Buffalo (NY); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

PTO

Paid holidays

Employee discounts

Job summary

Premier Health Partners P.C. in Buffalo, NY is seeking a Lead Patient Services Representative (Receptionist) to work with the site manager and oversee administrative support staff, ensuring smooth patient flow and a positive experience for every visitor.

This full-time role requires 3–5 years in a medical office, strong organizational and interpersonal skills, and solid experience with EMR systems. You will greet patients, verify demographics, schedule appointments, and maintain accurate records

Qualifications

• High School diploma or equivalent required.
• 3-5 years of customer service experience in a medical office.
• Knowledge of EMR and other medical office software.
• Strong organizational and time-management skills.
• Knowledge of medical terminology and basic healthcare procedures.
• Excellent customer service and interpersonal skills.

Responsibilities

• Greet and check in patients; verify demographics and insurance.
• Answer phones, direct inquiries, and triage urgent needs.
• Oversee daily admin staff to ensure efficient patient flow.
• Coordinate training for clerical staff.
• Monitor staff performance and provide education and tools.
• Schedule and manage appointments; handle rescheduling/cancellations.
• Verify insurance information and authorizations.
• Assist with patient registration and data entry.
• Maintain accurate EMR and paper records.
• Ensure HIPAA compliance and patient confidentiality.
• Participate in staff meetings and development.
• Provide excellent customer service to patients and vendors.
• Perform other duties as assigned.

Skills

Customer service

Interpersonal skills

Office administration

Education

High School diploma or equivalent

Tools

EMR Systems

Medical office software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time General Staff Buffalo, NY, US

Salary Range: $19.00 To $22.00 Annually

Premier Health Partners, P.C. is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.

We are seeking a highly organized and patient-focused individual to join our ambulatory team as a Lead Patient Services Representative (Receptionist). The primary purpose of this position is to work directly with the site manager to provide daily oversight of the administrative support staff. If you have experience in a medical office setting and possess strong administrative skills, we encourage you to apply.

Job Duties

• Greets and checks in patients upon arrival; Verify demographics, check insurance eligibility, collect and processes payments and co-pays
• Answers and direct phone calls, addressing patient inquiries and questions. Will redirect call to nurse/provider to note and triage urgent matters or other clinical needs.
• Oversee the daily functions of the administrative support staff to ensure an efficient, positive patient flow and experience.
• Coordinate and implement training and support to all new and existing clerical staff.
• Monitor administrative support staff performance and provide education, training, tools, and support.
• Schedule patient appointments and manage appointment calendar. Make new and follow up appointments, reschedule, and cancels appointments as needed.
• Verify patient insurance information and process authorizations
• Assists with patient registration prior to appointment and data entry
• Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing information from EMR and acquiring reports from outside facilities.
• Ensures patient confidentiality in compliance with HIPAA regulations
• Participates in staff development and staff meetings
• Provide excellent customer service with professionalism and strong interpersonal skills to ensure a positive experience for patients, vendors, and other healthcare team members
• Perform other duties assigned by management.

Benefits

We offer a competitive salary and benefits package. The hiring range is between $19.00 to $22.00 per year/hour. Enjoy generous PTO, paid holidays, and great discounts!

Qualifications

Education

• High School diploma or equivalency, required

Experience

• 3-5 years’ experience with customer service experience in a medical office
• Knowledge in Electronic Medical Records (EMR) and other medical office software
• Strong organizational and time management skills with the ability prioritize tasks
• Knowledge of medical terminology and basic healthcare procedures
• Strong customer service skills to provide a positive experience for patients and their families

Premier Health Partners P.C. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget.