Office Coordinator

Krgstaffing; Buffalo (NY); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental insurance

Vision insurance

401(k)

Generous PTO

Company lunches

Celebrations

Job summary

Krgstaffing is seeking an Office Coordinator in Buffalo, NY to serve as the first contact for the company and to support daily office operations. The role is full-time, Monday–Friday, 8am–5pm, and requires a professional, organized, and friendly demeanor.

The ideal candidate will handle visitor interactions, basic HR support, and routine administrative tasks while coordinating calendars and communications across multiple teams.

Qualifications

• Excellent communication and organizational skills.
• Professional and friendly demeanor.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet and assist visitors, employees, customers, suppliers, and other guests.
• Answer and direct approximately 20–50 calls per day and notify managers of call‑ins.
• Manage visitor badges and security check‑in procedures; sort mail and complete clerical duties.
• Use Outlook to coordinate calendars and send meeting invitations; utilize Teams, Word, and Excel for daily tasks.
• Assist with new-hire orientation and provide occasional HR support while maintaining confidentiality.
• Oversee lunchroom operations, coordinate orders and payments, and assist with coffee and vending management.

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Fantastic benefits package: health, dental, vision insurance, 401(k), generous PTO, company lunches, celebrations, and more! Full-time schedule: M-F, 8a-5p Amazing company culture! A premier WNY employer is looking for a professional, friendly, and organized Office Coordinator to serve as the first point of contact for the company while supporting daily office operations, employee needs, and administrative tasks. The ideal candidate is detail-oriented, personable, and comfortable multitasking in a fast-paced environment.

Responsibilities

• Greet and assist visitors, employees, customers, suppliers, and other guests while maintaining a professional appearance and welcoming demeanor
• Answer and direct approximately 20-50 calls per day, immediately notify managers of employee call‑ins, and make PA announcements across multiple plant locations
• Manage visitor badges and security check‑in procedures, sort incoming mail, prepare outgoing mail, and complete general clerical duties
• Use Microsoft Outlook to coordinate calendars and send meeting invitations to managers and executives; utilize Teams, Word, and Excel for daily tasks
• Assist with new-hire orientation, contact candidates in advance, and provide occasional HR support while maintaining strict confidentiality
• Oversee lunchroom operations, including stocking and employee payments, coordinate Friday breakfast orders and payments, and assist with coffee and vending management
• Support monthly summer employee lunch events, including sign‑ups.,andassist. . .