Office Coordinator

Career Group

Atlanta (GA)

On-site

USD 50,000 - 53,000

Part time

14 days+

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Job summary

A prominent brand entertainment company is looking for a part-time Office Coordinator in Atlanta to facilitate daily office operations. The role focuses on creating a professional environment, handling visitor interactions, managing logistics, and supporting administrative functions. Ideal candidates will have 2-3 years of relevant experience and strong organizational skills.

Qualifications

2-3+ years of experience in office administration.
Strong communication skills (written and verbal).
Proficiency in Microsoft Office Suite.

Responsibilities

Greet visitors and manage all incoming calls.
Ensure office remains organized and well-presented.
Manage inventory and ordering of office supplies.

Skills

Communication

Multitasking

Organization

Customer Service

Technology Proficiency

Tools

Microsoft Office Suite

Job description

Schedule: Part-Time | 8:30 AM – 1:30 PM or 9:00 AM – 2:00 PM

Duration: 1-Year

Pay Rate: $25.00/hour

Our client, a notable brand entertainment company, is seeking an office coordinator to serve as the key facilitator of daily office operations responsible for creating a welcoming, professional environment for all guests and employees while ensuring efficient execution of administrative functions and workplace logistics.

Key Responsibilities

Greet and direct visitors, clients, and vendors with a professional and service-oriented approach
Manage all incoming calls and general inquiries
Receive and distribute mail, packages, and courier deliveries; coordinate outgoing shipments
Maintain and troubleshoot office equipment and liaise with vendors for repairs
Ensure office common areas and front-of-house remain organized, clean, and well-presented
Manage inventory and ordering of office supplies, pantry items, and equipment
Coordinate vendor services for Atlanta office and oversee remote support for Miami and Nashville locations
Facilitate onboarding for new office employees, including access, equipment, and workspace setup
Support meeting planning, conference room scheduling, and guest coordination
Serve as liaison to property management for facility-related matters
Support vehicle fleet logistics for business unit office
Coordinate cleanup for meetings and events in collaboration with staff
Handle general housekeeping oversight, including restocking, organization, and facilities support
Communicate with finance regarding vendor payments and local compliance

Qualifications

2–3+ years of experience in office administration, operations, or facilities management
Strong communication skills (written and verbal)
Proficiency in Microsoft Office Suite; comfortable using office technology and A/V equipment
Experience managing vendors, office logistics, and supply inventory
Demonstrated ability to multitask and manage priorities in a fast-paced environment
Highly organized, proactive, and able to work independently
Strong interpersonal skills and customer service orientation
Ability to coordinate meetings and assist with hospitality and event logistics

About Us:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level