Office Concierge & Operations Coordinator

Baskervill; Richmond (VA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Parental leave

401k with employer match

Disability coverage

Paid time off

Job summary

Baskervill's Richmond office is seeking a full-time Office Coordinator to support 150+ staff, handle front-office tasks, guest hospitality, and facility maintenance. The role requires organization, reliability, and a service-oriented mindset, with duties spanning reception, mail, records, and event support.

The position offers in-office hours (8am–5pm, Monday–Friday) with local travel as needed, and a focus on maintaining a high-quality workplace. Compensation ranges hourly based on experience.

Qualifications

• High school diploma or GED.
• 2+ years of office support in a professional environment.
• Proficiency in Microsoft 365.
• Strong verbal and written communication skills.
• Ability to work in a team and in an in-office setting 8am–5pm.
• Ability to lift up to 30 pounds and travel locally as needed.

Responsibilities

• Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validation.
• Coordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setup.
• Maintain office records such as PTO calendars, seating charts, access cards, parking logs, and equipment inventories.
• Manage incoming and outgoing mail, packages, courier services, and shipment tracking.
• Maintain front office, conference rooms, kitchen and common areas, and oversee sample returns and recycling efforts.
• Conduct office inspections to ensure cleanliness and organization, and address facility maintenance issues.
• Manage office supplies, including ordering, stocking, and usage tracking.
• Provide administrative support as requested, including data entry and document preparation.
• Coordinate employee offboarding logistics, including workspace cleanup and asset recovery.
• Assist with meeting logistics, including room setup, catering, and hospitality needs.
• Support the Office Manager with maintenance coordination and other administrative tasks as needed.

Skills

Customer service

Communication

Team player

Detail-oriented

Education

High school diploma or GED

Tools

Microsoft 365

Job description

Baskervill's Richmond office is seeking a full-time Office Coordinator to support 150+ staff, handle front-office tasks, guest hospitality, and facility maintenance. The role requires organization, reliability, and a service-oriented mindset, with duties spanning reception, mail, records, and event support.

The position offers in-office hours (8am–5pm, Monday–Friday) with local travel as needed, and a focus on maintaining a high-quality workplace. Compensation ranges hourly based on experience.