Office Coordinator

BASKERVILL & SON PC; Richmond (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid parental leave

401(k) with employer match

Disability coverage

Paid personal time and holidays

Flex spending account

Job summary

Baskervill is seeking a full-time Office Coordinator in our Richmond office to support 150+ staff with day-to-day operations, hospitality, and facility maintenance.

You will be the first point of contact, coordinate programs, manage records, mail, and office equipment, and assist with meetings and space setup while working closely with the Office Manager.

Qualifications

• High school diploma or GED is required.
• Minimum 2+ years of office support experience in a professional setting.
• Strong written and verbal communication skills.
• Ability to work well in a team and provide excellent customer service.

Responsibilities

• Answer phones and emails; greet visitors and provide parking validation.
• Coordinate Lunch & Learn program, including scheduling and vendor communication.
• Maintain office records such as PTO calendars, seating charts, access cards, and inventories.
• Manage incoming/outgoing mail, packages, courier services, and shipment tracking.
• Oversee front office, conference rooms, kitchen, and common areas; assist with meeting logistics.

Skills

Customer service

Verbal & written communication

Teamwork

Microsoft 365 proficiency

Education

High school diploma or GED

Tools

Microsoft 365

Job description

Baskervill is an architecture, engineering, and interior design practice with a 130-year legacy of shaping some of the country's most recognizable workplaces, hotels, campus buildings, healthcare facilities, and much more. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 150+ on-premises staff, and includes day-to-day office operations and administrative tasks, guest and client hospitality, and facility maintenance. We are looking for an individual who is detail-oriented, reliable, highly organized, loves working with people, and is constantly finding ways to make an award-winning Great Place to Work even better.

What you’ll be doing:

No two weeks are exactly the same, but you can count on a few constants. Including:

• Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validation
• Coordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setup
• Maintain office records such as PTO calendars, seating charts, access cards, parking logs, and equipment inventories
• Manage incoming and outgoing mail, packages, courier services, and shipment tracking
• Maintain front office, conference rooms, kitchen and common areas, and oversee sample returns and recycling efforts
• Conduct office inspections to ensure cleanliness and organization, and address facility maintenance issues
• Manage office supplies, including ordering, stocking, and usage tracking
• Provide administrative support as requested, including data entry and document preparation
• Coordinate employee offboarding logistics, including workspace cleanup and asset recovery
• Assist with meeting logistics, including room setup, catering, and hospitality needs
• Support the Office Manager with maintenance coordination and other administrative tasks as needed

What you’ll need:

• High school diploma or GED
• 2+ years of office support and/or experience in a professional office environment
• General knowledge of office procedures
• Proficiency in Microsoft 365
• A positive attitude and exceptional customer service-style demeanor
• Strong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients, vendors and guests
• Experience working as part of a team
• Availability to work in office 8am 5pm, Monday – Friday
• The ability to lift up to 30 pounds
• The ability to travel locally in the Richmond region as needed

Why Baskervill?

People come to Baskervill because the work matters, they stay because the people matter. That’s why our benefits are designed to support real life, not just work life. That includes:

• Medical, dental, and vision coverage
• Paid parental leave
• A 401(k) with employer match
• Short- and long-term disability coverage
• Paid personal time, paid holidays, and a floating holiday
• Flex spending account
• Competitive salary commensurate with experience and skills

We’re also deeply invested in community impact. Through our 5% Ask initiative, Baskervill employees collectively contribute an average of 1,000 volunteer hours each year, working with local nonprofit organizations.

But don’t just take our word for it, our culture of care and opportunity has earned us repeated ‘Best Places to Work’ recognition from Virginia Business and Orlando Business Journal.

Still there?

If you’re still reading, you might be exactly what we’re looking for. Even if you don’t tick every box above, we hope you’ll reach out—your perspective could be the one that makes our team stronger.

Baskervill is an equal opportunity employer and a drug-free workplace, and we consider all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status. We’re also committed to providing reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.

If you are disabled or otherwise unable to apply online, please mail to: Job#OC2-26 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at [e-mail] or call 804-343-1010.