Front Desk & Office Operations Coordinator

Baskerville; Richmond (VA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid parental leave

401(k) with employer match

Disability coverage

Paid personal time, holidays, floating

Job summary

Baskervill in Richmond, VA is seeking a full-time Office Coordinator to support 150+ on-site staff and handle daily office operations, guest hospitality, and facilities maintenance.

The role requires 2+ years in office support, proficiency with Microsoft 365, and strong communication. Hours are 8am–5pm, Monday–Friday, with ability to lift up to 30 pounds and local travel as needed. Baskervill offers comprehensive benefits and a collaborative culture.

Qualifications

• High school diploma or GED required.
• 2+ years of office support experience in a professional office environment.
• General knowledge of office procedures.
• Proficiency in Microsoft 365.
• Positive attitude with strong customer service demeanor.
• Strong verbal and written communication skills.
• Team-oriented with ability to work with a variety of internal/external stakeholders.
• Availability to work 8am–5pm, Monday–Friday.
• Ability to lift up to 30 pounds.
• Ability to travel locally within the Richmond region as needed.

Responsibilities

• Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validation.
• Coordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setup.
• Maintain office records (PTO calendars, seating charts, access cards, parking logs, equipment inventories).
• Manage incoming/outgoing mail, packages, courier services, and shipment tracking.
• Maintain front office, conference rooms, kitchen, and common areas; oversee sample returns and recycling.
• Conduct office inspections and address facility maintenance issues; coordinate supplies and usage tracking.
• Provide administrative support, including data entry and document preparation.
• Coordinate employee offboarding logistics (workspace cleanup, asset recovery).
• Assist with meeting logistics (room setup, catering, hospitality).
• Support Office Manager with maintenance coordination and other administrative tasks.

Skills

Microsoft 365

Customer service

Teamwork

Communication

Office procedures

Office support experience

Education

High school diploma or GED

Job description

Baskervill in Richmond, VA is seeking a full-time Office Coordinator to support 150+ on-site staff and handle daily office operations, guest hospitality, and facilities maintenance.

The role requires 2+ years in office support, proficiency with Microsoft 365, and strong communication. Hours are 8am–5pm, Monday–Friday, with ability to lift up to 30 pounds and local travel as needed. Baskervill offers comprehensive benefits and a collaborative culture.