Office Concierge & Onboarding Coordinator

present of AI; New York (NY); On-site; USD 42,000 - 68,000; Full time

Job summary

WithCoverage seeks an organized Office Coordinator to manage daily NYC office operations, including supplies, deliveries, desk assignments, and vendor coordination. The role also covers onboarding/offboarding logistics, greeting candidates, and supporting in-office events.

A warm, calm presence is essential as multiple tasks come in simultaneously, with comfort in using Google Workspace and collaboration tools to keep the office running smoothly.

Qualifications

• One to three years in office coordination, hospitality or front desk work.
• Strong organizational skills and ability to stay calm when multiple tasks arrive at once.
• Comfortable using common business tools and software to speed up admin tasks.

Responsibilities

• Manage day-to-day office operations: supplies, snacks, deliveries and desk assignments.
• Oversee vendors and the front desk to ensure smooth office flow.
• Handle onboarding and offboarding logistics and greet candidates and guests.
• Support small in-office events and ensure interviews stay on schedule.

Skills

Office coordination

Hospitality

Front desk

Tools

Google Workspace

Slack

Rippling

Greenhouse

Job description

WithCoverage seeks an organized Office Coordinator to manage daily NYC office operations, including supplies, deliveries, desk assignments, and vendor coordination. The role also covers onboarding/offboarding logistics, greeting candidates, and supporting in-office events.

A warm, calm presence is essential as multiple tasks come in simultaneously, with comfort in using Google Workspace and collaboration tools to keep the office running smoothly.