Workplace Coordinator

present of AI; New York (NY); On-site; USD 42,000 - 68,000; Full time

Job summary

WithCoverage seeks an organized Office Coordinator to manage daily NYC office operations, including supplies, deliveries, desk assignments, and vendor coordination. The role also covers onboarding/offboarding logistics, greeting candidates, and supporting in-office events.

A warm, calm presence is essential as multiple tasks come in simultaneously, with comfort in using Google Workspace and collaboration tools to keep the office running smoothly.

Qualifications

• One to three years in office coordination, hospitality or front desk work.
• Strong organizational skills and ability to stay calm when multiple tasks arrive at once.
• Comfortable using common business tools and software to speed up admin tasks.

Responsibilities

• Manage day-to-day office operations: supplies, snacks, deliveries and desk assignments.
• Oversee vendors and the front desk to ensure smooth office flow.
• Handle onboarding and offboarding logistics and greet candidates and guests.
• Support small in-office events and ensure interviews stay on schedule.

Skills

Office coordination

Hospitality

Front desk

Tools

Google Workspace

Slack

Rippling

Greenhouse

Job description

This role runs the day to day of a busy New York office: supplies, snacks, deliveries, desk assignments, vendors and the front door. It also covers onboarding and offboarding logistics, greeting candidates and guests, and running small in office events. A strong candidate brings one to three years in office coordination, hospitality or front desk work, is highly organized, and stays warm and calm when several things land at once.

How it fits the AI era

Much of the admin here, such as tracking orders, spend and equipment, can be handled or sped up by software and AI tools, so the coordinator spends less time on paperwork. What stays human is the in person side: making a new hire feel expected, keeping interviews on schedule, and catching what is missing before anyone asks. The role suits someone comfortable leaning on tools while keeping the office running smoothly.

How it builds AI experience

WithCoverage runs its own platform where AI agents work alongside advisors, so this role offers a close look at how an AI forward company operates day to day. Experience with tools like Google Workspace, Slack, an HRIS such as Rippling, or Greenhouse would help, and comfort learning new systems quickly matters more than deep technical skill. The AI exposure gained is practical: seeing how automation supports people operations and office logistics in a fast growing company.

Worth showing

• Office or front desk coordination
• Onboarding and offboarding logistics
• Vendor and supply management
• Warm guest and candidate greeting
• Google Workspace and Slack

This is our own read, written from the employer's posting and the company's Spotlight. The employer's posting is the source of truth for the role.

About WithCoverage

WithCoverage replaces traditional insurance brokers with a team of experts and an AI platform, per the company.