Office Assistant

Seaport Entertainment Management, LLC; United States; On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with company match

Life insurance coverage

Generous paid time off policy

Free family meal

50% employee discount at our businesss

Robust employee referral bonus program

Job summary

Seaport Corporation in the United States seeks an experienced Office Manager to oversee reception, guest services, and day-to-day operations, ensuring a welcoming, efficient workplace. You will coordinate mail, packages, meetings, and vendor relations while supporting executives and facilities tasks.

The role emphasizes strong organization, communication, and problem-solving skills, with a focus on maintaining a professional environment and efficient office workflows.

Qualifications

• 2+ years in office management, facilities coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills; you’re approachable, professional, and a natural problem solver.
• Proven ability to create a welcoming, service-oriented environment for employees and guests.
• Proficiency with Microsoft Office Suite; experience with Prism is a plus.
• Basic budgeting and expense tracking skills.
• High level of reliability, attention to detail, and follow-through.
• Ability to lift and move office supplies or packages up to 25 lbs.

Responsibilities

• Greet visitors warmly and professionally; notify staff of arrivals and assist with meeting arrangements.
• Answer and route calls; check and clear main line voicemail.
• Sort and distribute incoming mail and packages; prepare and ship outgoing deliveries.
• Keep reception and mailroom areas stocked, organized, and presentable.
• Sort and distribute incoming mail, UPS, and FedEx packages promptly.
• Prepare and ship outgoing packages, including overnight and courier deliveries.
• Keep the mailroom organized and stocked with shipping supplies and stamps.
• Prepare desks, offices, and welcome materials for new hires so their first day is seamless.
• Manage building access badges and ensure security protocols are followed.
• Keep our office fully stocked, organized, and running smoothly, from supplies and equipment to facilities upkeep.
• Perform daily coffee machine cleaning cycles and keep milk, cups, and other beverage supplies replenished.
• Stock refrigerators and snack areas; clean out refrigerators weekly to keep them fresh.
• Unload the dishwasher each morning; load and run it before leaving each evening.
• Monitor and restock guest bathrooms throughout the day with essentials.
• Manage conference room scheduling and guest access in Prism; set rooms up for success before meetings and reset them afterward.
• Coordinate catering for meetings and events, ensuring everything arrives on time and looks great.
• Track and order office supplies proactively so nothing runs out.
• Restock copier paper and alert IT to any technical issues.
• Maintain employee contact list updated.
• Partner with building cleaning staff to keep the office looking its best.

Skills

Office management

Organization

Communication

Guest services

Vendor relations

Tools

Microsoft Office Suite

Prism

Job description

About The Role

You’ll be the heartbeat of our office, making sure everything runs seamlessly and feels welcoming for our team and guests. Your role blends organization, hospitality, and problem solving, creating a space where people are happy to work and productivity can thrive.

What You Will Do

Reception & Guest Services

• Greet visitors warmly and professionally; notify staff of arrivals and assist with meeting arrangements.
• Answer and route calls; check and clear main line voicemail.
• Sort and distribute incoming mail and packages; prepare and ship outgoing deliveries.
• Keep reception and mailroom areas stocked, organized, and presentable.
• Sort and distribute incoming mail, UPS, and FedEx packages promptly.
• Prepare and ship outgoing packages, including overnight and courier deliveries.
• Keep the mailroom organized and stocked with shipping supplies and stamps.
• Prepare desks, offices, and welcome materials for new hires so their first day is seamless.
• Manage building access badges and ensure security protocols are followed.

Office Operations

• Keep our office fully stocked, organized, and running smoothly, from supplies and equipment to facilities upkeep.
• Perform daily coffee machine cleaning cycles and keep milk, cups, and other beverage supplies replenished.
• Stock refrigerators and snack areas; clean out refrigerators weekly to keep them fresh.
• Unload the dishwasher each morning; load and run it before leaving each evening.
• Monitor and restock guest bathrooms throughout the day with essentials (soap, toilet paper, hand towels, etc.).
• Manage conference room scheduling and guest access in Prism; set rooms up for success before meetings and reset them afterward (chairs, water bottles, cleanliness).
• Coordinate catering for meetings and events, ensuring everything arrives on time and looks great.
• Track and order office supplies proactively so nothing runs out.
• Restock copier paper and alert IT to any technical issues.
• Maintain employee contact list updated.
• Partner with building cleaning staff to keep the office looking its best.

Administrative Support

• Prepare desks, offices, and welcome materials for new hires so their first day is seamless.
• Manage building access badges and ensure security protocols are followed.
• Ensure the office complies with health regulations, and safety standards.
• Support special projects, from office moves and IT upgrades to company-wide events.
• Build and maintain strong relationships with vendors, negotiating contracts an resolving service issues as needed.
• Provide admin support to key business leaders.

About You

• 2+ years in office management, facilities coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities and pivot as needs change.
• Excellent communication and interpersonal skills; you’re approachable, professional, and a natural problem solver.
• Proven ability to create a welcoming, service-oriented environment for employees and guests.
• Comfort with handling confidential information discreetly.
• Proficiency with Microsoft Office Suite; experience with systems like Prism is a plus.
• Basic budgeting and expense tracking skills.
• High level of reliability, attention to detail, and follow-through.
• Ability to lift and move office supplies or packages up to 25 lbs. as needed.
• A proactive mindset, you anticipate needs before they become problems.
• Must have availability Monday – Thursday.

Compensation range

$30 - $35/hr

OUR BENEFITS

• Medical, dental & vision coverage
• 401(k) with company match contributions
• Life insurance coverage
• Generous paid time off policy
• Free family meal
• 50% employee discount at our businesses
• A robust employee referral bonus program

GROWTH OPPORTUNITIES

To us, your career is more than a job—its a journey. Whether you’re just starting your career or looking to take the next step, you’ll have access to diverse experiences within restaurants, entertainment, sports, retail, and hospitality to gain exposure across different industries and roles. Our goal is to promote from within, offering mentorship, collaboration, resources and clear paths to advancement as you build valuable skills. In our culture, growth isn’t just encouraged—it’s expected, and we’re here to support you every step of the way.

NOTICE TO THIRD PARTY AGENCIES

Please note that The Seaport Corporation does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, SEG will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Seaport explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Seaport Corporation. This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Seaport Corporation reserves the right to change or modify job duties as necessary based on business necessity.

Seaport Entertainment Group is a premier entertainment & hospitality company formed to own, operate and develop a unique collection of assets positioned at the intersection of entertainment and real estate. Seaport Entertainment Group’s focus is to deliver unparalleled experiences through a combination of restaurant, entertainment, sports, retail and hospitality offerings integrated into one-of-a-kind real estate that redefines entertainment and hospitality. Our assets include the Seaport neighborhood in Lower Manhattan, the Las Vegas Aviators® Triple-A Minor League Baseball team and Las Vegas Ballpark, an ownership stake in Jean-Georges Restaurants.