Office Clerk- Temporary

South Portland Adult Education; South Portland (ME); On-site; USD 34,000 - 37,000; Part time

Job summary

The South Portland School Department seeks a temporary clerk to support the Adult Education program from October 12, 2026 through February 12, 2027. The role provides administrative support to the Director and staff, including data-entry, filing, supplies, events, and student interactions.

You will greet visitors, answer calls, use WhatsApp and email for student inquiries, schedule appointments with Calendly, proctor CASAS tests, and maintain confidential files.

Qualifications

• High school diploma or GED required.
• Prior admin experience in a school or organization serving adult students preferred.
• Ability to speak Portuguese, French, or Spanish is a plus.

Responsibilities

• Serve as receptionist: answer calls, take messages, greet visitors.
• Use WhatsApp and email daily to communicate with students and respond to inquiries.
• Provide administrative support to the Director and program coordinators.
• Schedule student appointments using Calendly and WhatsApp.
• Proctor CASAS tests for prospective and current students.
• Complete intake paperwork for new students and maintain confidential files.
• Enter student intake and attendance data in the SIS/database.
• Order and track office supplies using purchase orders and MUNIS.
• Assist teachers with photocopy requests and drop off supplies at offsite locations.
• Help with events and student/staff celebrations.
• Evening hours required once weekly until 6 pm.

Skills

Data entry

Reception duties

Google Suite

Spreadsheets

Communication

Languages

Education

High school diploma or GED

Tools

MUNIS

Calendly

SIS

WhatsApp

Job description

The South Portland School Department is looking for a temporary clerk to assist the Adult Education department from October 12, 2026 through approximately February 12, 2027.This position temporarily serves as administrative support to the Director and staff of South Portland Adult Education. Conducts data-entry, maintains files, orders supplies, makes photocopies, assists with events, and interfaces directly with adult students.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned.)

• Serve as the receptionist of South Portland Adult Education. Make and receive telephone calls, take messages, check voicemail and email, and greet visitors.
• Use WhatsApp and email daily to communicate information to students and respond to inquiries.
• Provide administrative support to the Director and Program Coordinators.
• Schedule student appointments using Calendly and WhatsApp.
• Serve as a certified proctor for the computer-based CASAS test to prospective and current students.
• Complete intake paperwork with prospective students.
• Enter student intake and attendance data in an online adult education database.
• Maintain confidential student paper files and other files.
• Order and track spending for office and instructional supplies- using purchase orders and MUNIS system.
• File and organize receipts in electronic drive.
• Keep office supplies organized.
• Assist teachers with photocopy requests.
• Drop supplies off for teachers at our 2 offsite locations
• Help with events such as students/staff celebrations.
• Evening hours required (agreed upon and a set schedule of one evening/wk until 6 pm).
• Additional duties as required by the Director or designee.

EDUCATION and/or EXPERIENCE:

High school diploma or equivalency (GED/HiSET).

Previous administrative experience in a school or organization serving adult students is preferred.

Ability to speak one or more of the following languages is a plus: Portuguese, French, Spanish.

OTHER SKILLS and ABILITIES:

• Willingness to learn and regularly use a student information system (SIS).
• Willingness to become a CASAS proctor via online certification and proctor testing as requested.
• Proficiency in Google Suite tools.
• Experience with spreadsheets in either Excel or Google Sheets.
• Ability to communicate clearly and concisely, both orally and in writing.

RATE

$25.50/hr.

TERMS OF EMPLOYMENT

Short term position to serve as substitute for current employee. Position runs from October 12, 2026 to February 12, 2027 (18 weeks). Work week is 32 hrs.wk. Rate $25.50/hr.