Adult Education Administrative Assistant

TrulyHired; Old Orchard Beach (ME); On-site; USD 42,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement savings options

Paid vacation

Free course access (up to $150/sem)

Job summary

OOB/Saco Adult Education is seeking an Adult Education Administrative Assistant to provide essential administrative support for enrichment and vocational programs.

The role requires excellent communication, organizational skills, and independent work ethic. Benefits include health and dental coverage, retirement options, and paid vacation. One free course per semester is offered up to $150 per course/semester.

Qualifications

• Associate’s degree or higher is required.
• CHRC credential is preferred.
• Excellent customer service skills are essential.
• Experience in administrative support roles is required.
• Positive, collaborative, assiduous, creative, and passionate about adult education.
• Proficiency with office technology tools is expected.

Responsibilities

• Collaborate with Adult Education programs within our network.
• Communicate with staff and students in-person, online, and by phone.
• Coordinate facilities and AV needs.
• Develop and schedule courses.
• Register students in-person, online, or by telephone using in-house/online databases.
• Create marketing materials and maintain the website.

Skills

Customer service

Administrative support

Communication

Independent/self-starter

Team collaboration

Education

Associate’s degree or higher

CHRC

Tools

FileMaker Pro

Mac OS

Job description

Job Description

OOB/Saco Adult Education

Title

Adult Education Administrative Assistant

Reports to

Program Director and/or Office Manager

Job Goal

To provide administrative support for Adult Education enrichment/vocational programs.

Terms of Employment

This is a full-time, year-round, position consisting of 40 hours/week at a rate of $20.00 - 21.00/hr. Benefits include individual/single health, eye, and dental coverage; retirement savings options; and paid vacation. The employee may attend one free course per semester, not to exceed $150 per course/semester. Excellent communication and organizational skills, computer experience, and customer service experience are essential. Knowledge of the FileMaker Pro database and Mac computer use is a bonus. Must be a self-starter willing to work independently.

Qualifications

• Associate's Degree or higher
• CHRC
• Excellent customer service skills
• Experience working in administrative support roles
• Positive, collaborative, assiduous, creative, and passionate about adult education
• Proficient in office related technology tools

Performance Responsibilities

• Collaborate with Adult Education programs within our network
• Communications with staff and students in-person, online, and over the telephone
• Coordinate facilities/AV needs
• Course development and scheduling
• Course registrations in-person, online, and telephone using in-house/online database systems
• Create marketing materials and website maintenance
• Entering data in student information systems
• General office support for staff and students
• Maintain confidential student files

Pay Range

$20.00 - $21.00 per hour

Equal Opportunity Employer

RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Application Deadline

Open until suitable candidate is found.