Adult Education Admin Assistant — Scheduling & Outreach

ServingSchools; Old Orchard Beach (ME); On-site; USD 42,000 - 44,000; Full time

Job summary

OOB/Saco Adult Education is seeking an Administrative Assistant to provide full-time support for enrichment and vocational programs. The role requires 40 hours per week at $20.00–$21.00 per hour, with benefits including health/dental coverage and retirement options.

Responsibilities include course development, registrations, data entry, and marketing materials. A degree and CHRC are preferred, along with strong customer service and independence.

Qualifications

• Associate's degree or higher required.
• CHRC certification preferred.
• Excellent customer service skills.
• Experience in administrative support roles.
• Proficient with office technology tools.
• Knowledge of FileMaker Pro database and Mac is a bonus.
• Self-starter willing to work independently.

Responsibilities

• Collaborate with Adult Education programs within our network.
• Communications with staff and students in-person, online, and over the telephone.
• Coordinate facilities/AV needs.
• Course development and scheduling.
• Course registrations in-person, online, and telephone using in-house/online database systems.
• Create marketing materials and website maintenance.
• Entering data in student information systems.
• General office support for staff and students.
• Maintain confidential student files.

Skills

Customer service

Administrative support

Organization

Independent work

Education

Associate's degree or higher

CHRC

Tools

FileMaker Pro

Mac computers

Job description

OOB/Saco Adult Education is seeking an Administrative Assistant to provide full-time support for enrichment and vocational programs. The role requires 40 hours per week at $20.00–$21.00 per hour, with benefits including health/dental coverage and retirement options.

Responsibilities include course development, registrations, data entry, and marketing materials. A degree and CHRC are preferred, along with strong customer service and independence.