Adult Education Administrative Assistant

ServingSchools; Old Orchard Beach (ME); On-site; USD 42,000 - 44,000; Full time

Job summary

OOB/Saco Adult Education is seeking an Administrative Assistant to provide full-time support for enrichment and vocational programs. The role requires 40 hours per week at $20.00–$21.00 per hour, with benefits including health/dental coverage and retirement options.

Responsibilities include course development, registrations, data entry, and marketing materials. A degree and CHRC are preferred, along with strong customer service and independence.

Qualifications

• Associate's degree or higher required.
• CHRC certification preferred.
• Excellent customer service skills.
• Experience in administrative support roles.
• Proficient with office technology tools.
• Knowledge of FileMaker Pro database and Mac is a bonus.
• Self-starter willing to work independently.

Responsibilities

• Collaborate with Adult Education programs within our network.
• Communications with staff and students in-person, online, and over the telephone.
• Coordinate facilities/AV needs.
• Course development and scheduling.
• Course registrations in-person, online, and telephone using in-house/online database systems.
• Create marketing materials and website maintenance.
• Entering data in student information systems.
• General office support for staff and students.
• Maintain confidential student files.

Skills

Customer service

Administrative support

Organization

Independent work

Education

Associate's degree or higher

CHRC

Tools

FileMaker Pro

Mac computers

Job description

OOB/Saco Adult Education

Title:

Adult Education Administrative Assistant

Reports to:

Program Director and/or Office Manager

Job Goal:

To provide administrative support for Adult Education enrichment/vocational programs.

Terms of Employment:

This is a full-time, year-round, position consisting of 40 hours/week at a rate of $20.00 - 21.00/hr. Benefits include individual/single health, eye, and dental coverage; retirement savings options; and paid vacation. The employee may attend one free course per semester, not to exceed $150 per course/semester. Excellent communication and organizational skills, computer experience, and customer service experience are essential. Knowledge of the FileMaker Pro database and Mac computer use is a bonus. Must be a self-starter willing to work independently.

Qualifications

• Associate's Degree or higher
• CHRC
• Excellent customer service skills
• Experience working in administrative support roles
• Positive, collaborative, assiduous, creative, and passionate about adult education
• Proficient in office related technology tools

Performance Responsibilities

• Collaborate with Adult Education programs within our network
• Communications with staff and students in-person, online, and over the telephone
• Coordinate facilities/AV needs
• Course development and scheduling
• Course registrations in-person, online, and telephone using in-house/online database systems
• Create marketing materials and website maintenance
• Entering data in student information systems
• General office support for staff and students
• Maintain confidential student files

Pay Range:

$20.00 - $21.00 per hour

Equal Opportunity Employer

RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Application Deadline:

Open until suitable candidate is found.