Office & Billing Lead (Operations & Finance)

Creative Financial Staffing, LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Office Manager to ensure smooth daily operations and support finance functions in our Chicago-based client services environment.

The role covers office administration, vendor management, client invoicing, project billing, and basic bookkeeping, with opportunities to collaborate with principals and project teams on financial processes.

Proficiency in Microsoft Office and familiarity with QuickBooks or Deltek Ajera are preferred.

Qualifications

• 3+ years in office management, administrative, bookkeeping, or related roles.
• Experience with client invoicing, billing, AR, or basic accounting.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Familiarity with QuickBooks or Deltek Ajera preferred.

Responsibilities

• Oversee daily office operations and vendor relationships.
• Manage client invoicing, project billing schedules, and AR activities.
• Support bookkeeping, expense tracking, reconciliations, and financial records.
• Coordinate meetings, travel arrangements, onboarding, and firm events.
• Maintain contracts, project records, proposals, and documentation.
• Provide administrative support to principals, PMs, and project teams.

Skills

Office management

Administrative experience

Bookkeeping

Tools

Microsoft Office

Excel

Outlook

Word

QuickBooks

Deltek Ajera

Job description

Creative Financial Staffing, LLC is seeking an Office Manager to ensure smooth daily operations and support finance functions in our Chicago-based client services environment.

The role covers office administration, vendor management, client invoicing, project billing, and basic bookkeeping, with opportunities to collaborate with principals and project teams on financial processes.

Proficiency in Microsoft Office and familiarity with QuickBooks or Deltek Ajera are preferred.