Operations & Billing Lead for Professional Services

CFS; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

CFS in Chicago, IL seeks an Office Manager to support a professional services team with responsibilities spanning office operations, billing, and accounting support. You will work closely with principals and project teams, own invoicing processes, manage vendor relationships, and help maintain financial records while fostering an organized, team-driven workplace.

The role offers exposure to leadership, a collaborative culture, and opportunities to develop administrative and financial skills

Qualifications

• 3+ years of office management or related experience.
• Experience with client invoicing, billing, and accounts receivable.
• Proficiency in MS Office; experience with QuickBooks or Deltek Ajera preferred.

Responsibilities

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping, expense tracking, reconciliations, and financial records.
• Coordinate meetings, travel, onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and teams.

Skills

Office management

Administration

Billing

Accounting support

Tools

Microsoft Office

Outlook

Word

Excel

QuickBooks

Deltek Ajera

Job description

CFS in Chicago, IL seeks an Office Manager to support a professional services team with responsibilities spanning office operations, billing, and accounting support. You will work closely with principals and project teams, own invoicing processes, manage vendor relationships, and help maintain financial records while fostering an organized, team-driven workplace.

The role offers exposure to leadership, a collaborative culture, and opportunities to develop administrative and financial skills